Built for beauty centres
Diary, online booking, vouchers, bridal packages, client records and payments in one programme. You bring out the best in your clients; ZeeClip takes care of the rest.
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Sound familiar?
Between half-hour brow appointments, lash lifts, hour-and-a-half bridal make-up sessions and chairs you share, juggling the diary eats up your day. A client who cancels at the last minute is a gap nobody fills.
See how the calendar solves itThe henna shade, the foundation that suits her, the glue allergy, the voucher in a notebook and conversations on your personal WhatsApp. Remembering what you did for each client takes more effort than it should.
See how the CRM solves itConfirming appointments, answering the same messages, tracking vouchers and packages and invoicing are all necessary, but they aren't beauty. They're hours you take away from your clients.
See how AI automates itAll modules
These are ZeeClip's modules, explained through what you do every day: brows, lashes, make-up, bridal packages, vouchers and follow-up for every client.
Smart diary
Half-hour brow designs, one-hour lash lifts, hour-and-a-half bridal make-up or whatever duration you set for each service, across several professionals and chairs. ZeeClip cross-checks everything so nothing clashes and you're not left with dead gaps between one client and the next.
Pablo cancels his 17:30 hair styling. On the waiting list there's already a client who wanted to bring her brow design forward: the slot isn't lost.
Each professional has their own diary and a colour for each service.
A chair or the bridal room can't be booked twice at the same time.
Schedule brow touch-ups or the appointments of a bridal package all at once.
When someone cancels, you have someone to offer the slot to instead of losing the appointment.
Online booking 24/7
Your centre takes bookings at night and at weekends too. The client picks the centre, professional and service, and only sees the times that are genuinely free.
On a Sunday night, someone decides she wants her brows done before the weekend. She books for Tuesday without waiting for you to open.
Each client books with her usual professional or with whoever has a slot sooner.
Bookings sync with your diary: no double bookings and no calls to confirm.
Link the booking assistant wherever your clients already find you.
Customise colours, confirmation messages and how far in advance clients can book.
Virtual receptionist
With your hands full mid-make-up or halfway through a lash lift, you can't pick up the phone. The virtual receptionist handles WhatsApp, calls and social media, answers questions and books appointments for you, at any hour.
It's 21:40 and a client asks if she can move her Thursday appointment. The virtual receptionist handles it and the diary updates itself.
Replies on WhatsApp, by phone and on social media, even outside your opening hours.
Adds appointments to the diary without mistakes and handles changes and cancellations.
Opening hours, services, availability, directions or how long a brow design takes.
Your team focuses on the client in front of them.
Client communication
Reminders, aftercare and prompts to rebook, without jumping between apps or using your personal phone.
After a lash lift, the client receives the aftercare for the next few hours on WhatsApp, without you having to write it.
Fewer no-shows because every client gets a reminder of her next appointment.
Send the instructions after a lash lift or a brow henna without typing them out each time.
Message clients who haven't had their brows done for weeks or launch a wedding campaign.
All communication with the client is recorded in one place.
Informed consent
Each service can have its own document and pre-appointment questionnaire: lash lifts, tints and henna, make-up or data protection. Create them once, and let the client sign on her phone or the tablet before starting.
A client arrives for her first lash lift. She signs the questionnaire and the data protection notice at reception, and both are saved in her record.
Write your own, with its pre-appointment questionnaire, and reuse it with every client.
Name, ID number and other client details are completed automatically in the document.
The client signs from her phone or the tablet, with no printing or scanning.
Always use the current version and save every signature in the client's record.
Client record
The record brings together each client's details, appointments, payments and documents. Note her preferences, allergies or sensitivities and the products you used at each service so you can repeat her look without asking again.
Before you welcome Marta, you open her record: you see she's sensitive to glue, that she prefers nude shades and which henna you used on her brows last time.
Favourite shades, lash curl or sensitivity to a product, always to hand before you start.
Note the henna, foundation or lipstick from each service so you can repeat it exactly.
Track the services on each voucher and segment your clients, for example brides.
Ask for Google reviews after every visit and remind those who haven't been in for a while.
Client app
Your clients manage their appointments from their phone: they book, check their history, download invoices and sign documents without calling you.
A client needs the invoice for her bridal package. She downloads it herself from the app, without messaging you or waiting for you to send it.
The client sees the free times and picks the one that suits her best.
See past and upcoming visits in one place.
Check what has been paid and download invoices whenever needed.
Sign whatever you ask for from the app itself.
POS and vouchers
Define your services with duration, colour and price, sell vouchers and packages such as the bridal one, and take payment on the spot. Each visit is deducted from the voucher without keeping count by hand.
Ana buys a voucher for 5 brow designs. At every visit ZeeClip deducts one and you always know how many she has left.
Duration, colour, price and VAT for every service: brows, lashes, make-up, hair styling...
Sell service packages and redeem each appointment against the client's voucher.
Record payment for the service from the chair or reception.
Keep track of what you buy for the centre and sell mascaras or lipsticks in the same payment.
Smart invoicing
Create invoices straight from the appointment, quote packages such as the bridal one and comply with Verifactu and TicketBAI without having to think about it.
A bride accepts the trial and wedding-day make-up package. You give her the quote, and every payment is recorded and invoiced.
Built-in e-invoicing so your centre is always up to date with the regulations.
Go from the completed service to the invoice in a couple of clicks.
Present the bridal package, with trial and wedding day, and its price before you start.
Tell paid from pending and voided, with revenue in real time.
AI reports
Occupancy, revenue and client activity in one clear dashboard. Decide opening hours, prices and chairs with data, not gut feeling.
Monday's summary warns you that some clients haven't had their brows touched up. You decide to launch a campaign to remind them.
Find out which time slots fill up and which stay empty, by professional.
Identify which services bring in the most revenue for the centre.
See visit frequency, ongoing services and the status of each client.
Get the key metrics by email, compared with the previous week.
Multi-centre and team
Manage several locations and your whole team from one account. Each professional sees what they need; you see everything.
You open a second centre in another neighbourhood. You add the location and its team, and work with the same diary and the same reports.
Switch centre without logging out and compare how each one is doing.
Decide what each professional or receptionist can see and do.
Changes show up instantly across centres and professionals.
Open a new location without changing software or the way you work.
The result
A platform built for beauty centres, with AI to take admin off your plate and give you time for your clients.
Every client with her preferences, her alerts and her next appointment always in view.
Reminders, bookings, consent forms and invoices almost run themselves.
Diary, clients, communication, payments and reports without switching tools.
One professional or several, different services, packages, vouchers and locations: you decide how to work.
Common questions
Yes, ZeeClip makes it easy to sign informed consent forms digitally, such as the one required before certain services. Your clients can sign from their phone or tablet securely and conveniently, ensuring these consent forms are legally valid, and the document is saved in their record.
Yes, ZeeClip is designed to help you comply with data protection regulations. The platform handles your clients' information securely, ensuring all data is processed in line with current data protection law.
Yes, ZeeClip is a cross-platform, multi-device solution. You can access it from any device, whether a computer, a tablet or a mobile phone, and it works with different operating systems such as Windows and macOS. This gives you the flexibility to manage your beauty centre from anywhere, at any time.
Yes, ZeeClip includes an online booking system that lets your clients book their appointment on their own, choosing the professional, service and time. You can also create as many virtual assistants as you like to link on different channels, avoiding queues and lost appointments.
ZeeClip automates and simplifies appointment management, freeing up time so you can concentrate on looking after your clients. It also lets you customise services and each professional's diary, which improves how your beauty centre is organised and your clients' satisfaction.
Yes, ZeeClip sends appointment reminders by email, SMS and WhatsApp, which helps reduce cancellations and no-shows. Your clients can also easily reschedule their appointments, and the waiting list helps you fill last-minute gaps.
Absolutely. ZeeClip lets you fully customise services: services, packages and durations, from a make-up session to brows or lashes. That way you adapt the software to the specific needs of your beauty centre.
Yes. You can create vouchers and service packages, take payment for them at the POS and redeem each service against the client's voucher.
ZeeClip offers multiple communication channels, including WhatsApp, email and SMS, making it easier to interact with your clients. It also lets you send appointment reminders, appointment change notices and promotional messages efficiently.
Yes, we designed ZeeClip with ease of use in mind. Its intuitive, friendly interface makes it easy for your professionals and reception team to find their way around. We also offer support and training to ensure a smooth transition to our system.
ZeeClip is SaaS (Software as a Service) software, which means it is hosted in the cloud and can be accessed from any device with an internet connection. This brings a number of benefits, such as being able to manage your beauty centre from anywhere, no need for hardware maintenance and the assurance that your data is safe and backed up in the cloud.
Yes, absolutely. We understand that migrating data can be a big challenge when switching to a new management system. That's why ZeeClip lets you import your client database, ensuring a smooth transition with no interruption to your service. Our technical support team will be on hand to help you at every step of the process.
Getting started
Complete documentation, tutorials and resources to get your online appointment management software up and running and make the most of every feature.
Free migration of your existing data from any previous system. No loss of information.
Request migrationLive and recorded sessions to master every feature of your online appointment calendar.
Watch webinarsTechnical assistance available around the clock to answer questions and keep your appointment management system running smoothly.
Contact supportNext step
Join dozens of businesses that already trust ZeeClip to manage their appointments and optimise their business.
