Made for spas
Diary, treatment rooms, vouchers, pre-visit questionnaires and payments in one programme. You help your clients switch off; ZeeClip takes care of the rest.
Get up and running in minutes with our intuitive, guided setup
Your data is protected with us
Optimise your business with insights and automations powered by AI
Sound familiar?
With massages of different lengths, spa circuits, single and double rooms and several therapists, juggling the diary eats up your day. A client who cancels at the last minute is an empty room nobody can fill.
See how the calendar solves itThe pressure they like, the scents, the notes from the paper questionnaire, vouchers in a notebook and conversations on your personal WhatsApp. Remembering every client takes more effort than it should.
See how the CRM solves itConfirming appointments, answering the same messages, taking payment for vouchers and invoicing are necessary, but they aren't giving massages. They are hours taken away from your clients' wellbeing.
See how AI automates itAll the modules
These are ZeeClip's modules, explained through what you do every day: massages, spa circuits, bookings for two, vouchers and each client's preferences.
Smart diary
60-minute massages, 90-minute spa circuits or whatever length you set for each service, with several therapists and treatment rooms. ZeeClip cross-checks everything so nothing overlaps and you are not left with dead gaps between one client and the next.
A client cancels their 11:00 spa circuit. On the waiting list there is already someone who wanted to bring their massage forward: the room doesn't stay empty.
Each professional has their own diary and a colour for each type of service.
A room, the double room or the spa circuit can't be booked twice at the same time.
Schedule your regular clients' periodic massages in one go.
When someone cancels, you have someone to offer the slot to instead of losing the appointment.
Online booking 24/7
Your spa takes bookings at night and at weekends too. The client chooses the centre, therapist and service, and only sees the times that are genuinely free.
On a Sunday night, someone is looking for a gift idea for their anniversary. They book a couples massage for Saturday without waiting for you to open.
Each client books with their usual therapist or with whoever has a slot sooner, including a couples massage.
Bookings sync with your diary: no double bookings and no calls to confirm.
Link the booking assistant wherever your clients already find you.
Customise colours, confirmation messages and how far in advance people can book.
Virtual receptionist
With your hands covered in oil you can't pick up the phone. The virtual receptionist handles WhatsApp, calls and social media, answers questions and books appointments for you, at any time.
It is 23:10 and a client asks whether she can move her Thursday massage. The virtual receptionist handles it and the diary updates itself.
Replies on WhatsApp, by phone and on social media, even outside your opening hours.
Adds appointments to the diary without errors and handles changes and cancellations.
Opening hours, services, availability, how to get there or how long a massage lasts.
Your team focuses on the client who is in the treatment room.
Client communication
Reminders, aftercare tips following a massage and messages for clients who haven't been in for a while, without jumping between apps or using your personal phone.
After a massage, the client receives some recommendations for the rest of the day on WhatsApp, without you having to write them.
Fewer no-shows because every client gets a notice about their next appointment.
Send recommendations after a massage or a ritual without typing them out every time.
Message clients who haven't been in for months, segmented however you like.
All communication with the client is recorded in one place.
Questionnaires and consent forms
Each service can have its own document: a pre-massage questionnaire, consent forms for rituals or treatments, and data protection. Create them once, and the client signs on their phone or the tablet before entering the treatment room.
A client arrives for her first massage. She signs the pre-visit questionnaire and data protection in the waiting room, and both are saved on her record.
Write your own for each massage or ritual and reuse it with every client.
Name, ID number and the client's other details are completed automatically in the document.
The client signs from their phone or the tablet at reception, with no printing or scanning.
Always use the current version and keep every signature on the client's record.
Record and preferences
The record brings together each client's details, appointments, documents and preferences: pressure, scents, areas to work on and notes from the questionnaire. That way every visit feels tailor-made without you having to remember everything.
Before welcoming Elena you open her record: medium-soft pressure, lavender scent and sensitive skin. Her massage is tailored to her from the very first minute.
Preferred pressure, scent, area and temperature, plus the notes from the pre-visit questionnaire.
Note down what was done at each service to give continuity at the next one.
Appointments, payments, massage vouchers and signed documents in one place.
Message people who haven't been in for a while and ask for Google reviews after each visit.
Client app
Your clients manage their appointments from their phone: they book, check their history, download invoices and sign documents without calling you.
A client fills in the pre-visit questionnaire at home the day before her massage, and goes straight to the treatment room when she arrives.
The client sees the free times and picks the one that suits them best.
Check past and upcoming visits in one place.
Review what has been paid and download invoices whenever needed.
Sign whatever you ask for, such as the pre-visit questionnaire, from the app itself.
POS and vouchers
Set up your services with duration, colour and price, sell massage or spa circuit vouchers and take payment on the spot. Each visit is deducted from the voucher without keeping count by hand.
Ana buys a 5-massage voucher. At each visit ZeeClip deducts one and you always know how many she has left.
Duration, colour, price and VAT for each service: massage, spa circuit, couples massage, facial, ritual...
Sell session bundles and redeem each appointment against the client's voucher.
Record payment for the service from reception.
Also keep track of what you buy for the spa: oils, towels and training.
Smart invoicing
Generate invoices straight from the appointment, quote for multi-session programmes and comply with Verifactu and TicketBAI without having to think about it.
A client accepts a 6-massage programme. You hand over the quote, and each payment is recorded and invoiced.
Built-in electronic invoicing so your spa is always up to date with the regulations.
Go from the completed service to the invoice in a couple of clicks.
Present the price of a multi-session programme before you start.
Tell what has been paid from what is pending and what has been voided, with income in real time.
AI reports
Occupancy, income and client activity on one clear dashboard. You decide opening hours, prices and resources with data, not gut feeling.
Monday's summary warns you that Tuesday afternoons are going without bookings. You decide to launch a voucher for that slot.
Find out which time slots fill up and which stay empty, by therapist.
Identify which services bring the most income to the spa.
Check visit frequency, ongoing vouchers and the status of each client.
Receive the key metrics by email, compared with the previous week.
Multi-centre and team
Manage several locations and your whole team from one account. Each professional sees what they need; you see everything.
You open a second spa in another city. You add the centre and its team, and work with the same diary and the same reports.
Switch centres without logging out and compare how each one is doing.
Decide what each therapist or receptionist can see and do.
Changes show up instantly across centres and professionals.
Open a new spa without changing software or the way you work.
The result
A platform designed for spas, with AI to take the admin off your plate and give you time for your clients.
Each client with their preferences, their vouchers and their next appointment always in view.
Reminders, bookings, questionnaires and invoices almost run themselves.
Diary, clients, communication, payments and reports without switching tools.
One or several therapists, different services, vouchers and locations: you decide how to work.
Common questions
Yes, ZeeClip makes it easy to sign informed consent documents digitally, such as the questionnaire or the consent form before a treatment. Your clients can sign from their phone or tablet securely and conveniently, ensuring the legal validity of these consents, and the document is saved on their record.
Yes, ZeeClip is designed to help you comply with data protection regulations. The platform handles your clients' information securely, ensuring all data is processed in line with current data protection law.
Yes, ZeeClip is a cross-platform, multi-device solution. You can access it from any device, whether a computer, a tablet or a mobile phone, and it works with different operating systems such as Windows and macOS. This gives you the flexibility to manage your spa from anywhere, at any time.
Yes, ZeeClip includes an online booking system that lets your clients book their appointment on their own, choosing the therapist, treatment and time. You can also create as many virtual assistants as you like to link on different channels, avoiding queues and lost appointments.
ZeeClip automates and simplifies appointment management, which frees up time so you can concentrate on looking after your clients. It also lets you customise treatments and massages and each professional's diary, which improves the organisation of your spa and your clients' satisfaction.
Yes, ZeeClip has appointment reminders by email, SMS and WhatsApp, which helps reduce cancellations and no-shows. Your clients can also reschedule their appointments easily, and the waiting list helps you fill last-minute gaps.
Absolutely. ZeeClip allows complete customisation of treatments and massages: the length, the room and the price of each massage or spa circuit. That way you tailor the software to the specific needs of your spa.
Yes. You can create vouchers and packs, take payment for them from the POS and redeem each visit against the client's voucher, so you always know how many sessions they have left.
ZeeClip offers multiple communication channels, including WhatsApp, email and SMS, making it easier to interact with your clients. It also lets you send appointment reminders, appointment change notices and promotional messages efficiently.
Yes, we designed ZeeClip with ease of use in mind. Its intuitive, friendly interface makes it simple for your team of therapists and reception staff to find their way around. We also offer support and training to ensure a smooth transition to our system.
ZeeClip is SaaS (Software as a Service), which means it is hosted in the cloud and can be accessed from any device with an internet connection. This offers a number of advantages, such as being able to manage your spa from anywhere, no need for hardware maintenance, and the assurance that your data is safe and backed up in the cloud.
Yes, absolutely. We understand that data migration can be a major challenge when switching to a new management system. That is why ZeeClip lets you import your client database, ensuring a smooth transition with no interruption to your service. Our technical support team will be on hand to help you at every step of the process.
Getting started
Complete documentation, tutorials and resources to get your online appointment management software up and running and make the most of every feature.
Free migration of your existing data from any previous system. No loss of information.
Request migrationLive and recorded sessions to master every feature of your online appointment calendar.
Watch webinarsTechnical assistance available around the clock to answer questions and keep your appointment management system running smoothly.
Contact supportNext step
Join dozens of businesses that already trust ZeeClip to manage their appointments and optimise their business.
