Your diary has gaps and double bookings
With three-hour sessions, quick touch-ups, several tattoo artists and rooms, juggling the diary eats up your day. A client who doesn't turn up is a long session nobody can fill.
See how the calendar solves itMade for tattoo studios
Software for tattoo studios: AI-powered diary and management
Diary, clients, consent forms, deposits and payments in one programme. You focus on tattooing; ZeeClip takes care of the rest.
- Data migration included
- Support in English
- GDPR compliant
Why choose ZeeClip
Quick Setup
Get up and running in minutes with our intuitive, guided setup
- Guided setup
- Data migration included
- English-language support
100% Secure
Your data is protected with us
- GDPR compliance
- Automatic backups
- Cloud platform
Artificial Intelligence
Optimise your business with insights and automations powered by AI
- Virtual receptionist
- AI-powered reports
- Automations
Sound familiar?
ZeeClip is for you if...
Each client's project is scattered everywhere
The design on the artist's phone, deposits scribbled in a notebook, the consent form on paper and conversations in the studio's Instagram. Knowing which session each tattoo is at takes more effort than it should.
See how the CRM solves itYou spend more time on your phone than with the machine
Answering the same messages, confirming appointments, chasing deposits, preparing consent forms and invoicing are necessary, but they aren't tattooing. They are hours taken away from your art.
See how AI automates itAll the modules
Everything your studio needs, designed for tattoo artists
These are ZeeClip's modules, explained through what you do every day: long sessions, deposits, consent forms, touch-ups and following up each project.
Smart diary
A diary that understands how a tattoo studio works
45-minute touch-ups, three-hour sessions or whatever length you set for each service, with several tattoo artists and rooms. ZeeClip cross-checks everything so nothing overlaps and you are not left with dead gaps between one client and the next.
A day in your studio
See the full featureA client cancels their 11:00 session. On the waiting list there is already someone who wanted to come earlier: the slot isn't lost.
One column per tattoo artist
Each artist has their own diary and a colour for each type of service.
Rooms and couches under control
A room or a couch can't be booked twice at the same time.
Recurring appointments
Schedule all the sessions of a long project, such as a sleeve, in one go.
Waiting list
When someone cancels, you have someone to offer the slot to instead of losing the session.
Online booking 24/7
Your clients book on their own, you keep tattooing
Your studio takes bookings at night and at weekends too. The client chooses the studio, tattoo artist and service, and only sees the times that are genuinely free.
A day in your studio
See the full featureOn a Sunday night, someone finally decides to get their first tattoo. They book their session for Thursday without waiting for you to open.
Choose artist and service
Each client books with their usual artist or with whoever has a slot sooner.
Only free times
Bookings sync with your diary: no double bookings and no messages to confirm.
From your website and social media
Link the booking assistant wherever your clients already find you: Instagram, WhatsApp and your website.
With your branding
Customise colours, confirmation messages and how far in advance people can book.
Virtual receptionist
Answers for you while your hands are busy
With the machine in your hand you can't pick up the phone or check Instagram. The virtual receptionist handles WhatsApp, calls and social media, answers questions and books appointments for you, at any time.
A day in your studio
See the full featureIt is 23:10 and a client asks whether they can move their Thursday session. The virtual receptionist handles it and the diary updates itself.
24/7 service
Replies on WhatsApp, by phone and on social media, even outside your opening hours.
Books and manages appointments
Adds appointments to the diary without errors and handles changes and cancellations.
Answers common questions
Opening hours, services, availability, how to get there or how long a session lasts.
Fewer messages to answer
Your team focuses on the client who is in the chair.
Client communication
WhatsApp, SMS and email from one place
Reminders, aftercare and touch-up notices, without jumping between apps or using your personal phone.
A day in your studio
See the full featureAt the end of a session, the client receives their aftercare for the next few days on WhatsApp, without you having to write it.
Automatic reminders
Fewer no-shows because every client gets a notice about their next session.
Aftercare
Send healing instructions after each tattoo without typing them out every time.
Touch-up notices
Message people who got tattooed weeks ago and are due a check on how it has healed.
Unified history
All communication with the client is recorded in one place.
Informed consent
From paper to a signature on the tablet
Each service has its own consent form: tattoo, aftercare, age of majority or data protection. Create them once, and the client signs on their phone or the tablet before starting.
A day in your studio
See the full featureA client arrives for their first session. They sign the tattoo consent form and data protection in the waiting room, and both are saved on their record.
One document per service
Write your own for each type of work and reuse it with every client.
Details that fill themselves in
Name, ID number and the client's other details are completed automatically in the document.
Digital signature
The client signs from their phone or the tablet, with no printing or scanning.
Version control
Always use the current version and keep every signature on the client's record.
Client record and their project
Each client, their design and their sessions
The record brings together each client's details, appointments, documents and project. Keep the design, area and size, and track progress session by session without leaving the same screen.
A day in your studio
See the full featureBefore welcoming Hugo you open his record: you see the agreed design, the two sessions already done and that today is colour.
Tattoo design and area
Keep the agreed design, the body area and the measurements on the record.
Progress by session
Tick off each session done, with its notes, and be clear about what comes next.
Client history
Appointments, payments, deposits and signed documents, all in one place.
Touch-ups and reviews
Flag pending touch-ups and ask for Google reviews after each session.
Client app
Your studio on each client's phone
Your clients manage their appointments from their phone: they book, check their history, download invoices and sign documents without messaging you.
A day in your studio
See the full featureA client needs the invoice for their session. They download it themselves from the app, without messaging you or waiting for you to send it.
Book by studio, artist and service
The client sees the free times and picks the one that suits them best.
Appointment history
Check past and upcoming sessions in one place.
Payments and invoices
Review what has been paid and download invoices whenever needed.
Documents and consent forms
Sign whatever you ask for from the app itself.
POS and vouchers
Services, deposits and payments without spreadsheets
Set up your services with duration, colour and price, sell session packs and take payment on the spot, including the deposit for a booking. Each session is deducted from the pack without keeping count by hand.
A day in your studio
See the full featureHugo signs up for his 4-session project. At each visit ZeeClip deducts one and you always know how many he has left.
Service catalogue
Duration, colour, price and VAT for each service: small tattoo, three-hour session, touch-up, cover up...
Vouchers and packs
Sell session bundles and redeem each appointment against the client's pack.
Instant payment
Record the deposit or payment for the session from the studio itself.
Purchases and expenses
Also keep track of what you buy for the studio: inks, needles and training.
Smart invoicing
Invoices and quotes without wasting time
Generate invoices straight from the appointment, quote for long projects such as a sleeve and comply with Verifactu and TicketBAI without having to think about it.
A day in your studio
See the full featureA client accepts the quote for a sleeve. You hand it over, and each payment is recorded and invoiced.
Verifactu and TicketBAI
Built-in electronic invoicing so your studio is always up to date with the regulations.
Invoice from the appointment
Go from the completed session to the invoice in a couple of clicks.
Project quotes
Present the price of a multi-session job before you start.
Payments under control
Tell what has been paid from what is pending and what has been voided, with income in real time.
AI reports
Find out which services make your studio grow
Occupancy, income and client activity on one clear dashboard. You decide opening hours, prices and resources with data, not gut feeling.
A day in your studio
See the full featureMonday's summary warns you that there are touch-ups not yet booked. You decide to launch a campaign to those clients.
Diary occupancy
Find out which time slots fill up and which stay empty, by tattoo artist.
Profitability by service
Identify which services bring the most income to the studio.
Your most loyal clients
Check visit frequency, ongoing projects and the status of each client.
Weekly AI summary
Receive the key metrics by email, compared with the previous week.
Multi-centre and team
One studio or five, a single point of control
Manage several locations and your whole team from one account. Each professional sees what they need; you see everything.
A day in your studio
See the full featureYou open a second studio in another city. You add the location and its team, and work with the same diary and the same reports.
All your locations in one account
Switch studios without logging out and compare how each one is doing.
Permissions per user
Decide what each tattoo artist or receptionist can see and do.
Synced diaries
Changes show up instantly across locations and professionals.
Ready to grow
Open a new studio without changing software or the way you work.
The result
ZeeClip transforms your tattoo studio
A platform designed for tattoo studios, with AI to take the admin off your plate and give you time for your art.
Personalised follow-up
Each client with their design, their sessions and their next appointment always in view.
Free yourself from admin
Reminders, bookings, consent forms and invoices almost run themselves.
Everything on one platform
Diary, clients, communication, payments and reports without switching tools.
Adapts to your studio
One or several tattoo artists, different services, packs and locations: you decide how to work.
Common questions
Frequently asked questions about tattoo studio software
Does ZeeClip support digital signatures for informed consent?
Yes, ZeeClip makes it easy to sign informed consent forms digitally, such as the consent before each tattoo, with the client's details filled in. Your clients can sign from their phone or tablet securely and conveniently, ensuring the legal validity of these consents, and the document is saved on their record.
Does ZeeClip help me comply with data protection regulations?
Yes, ZeeClip is designed to help you comply with data protection regulations. The platform handles your clients' information securely, ensuring all data is processed in line with current data protection law.
Is ZeeClip a cross-platform, multi-device solution?
Yes, ZeeClip is a cross-platform, multi-device solution. You can access it from any device, whether a computer, a tablet or a mobile phone, and it works with different operating systems such as Windows and macOS. This gives you the flexibility to manage your tattoo studio from anywhere, at any time.
Does ZeeClip have an online booking system so clients can book on their own?
Yes, ZeeClip includes an online booking system that lets your clients book their appointment on their own, choosing the tattoo artist, type of session and time. You can also create as many virtual assistants as you like to link on different channels, avoiding queues and lost appointments.
How can ZeeClip help improve the efficiency of my tattoo studio?
ZeeClip automates and simplifies appointment management, which frees up time so you can concentrate on your work as a tattoo artist. It also lets you customise sessions and services and each professional's diary, which improves the organisation of your tattoo studio and your clients' satisfaction.
Can ZeeClip help me reduce client cancellations and no-shows?
Yes, ZeeClip has appointment reminders by email, SMS and WhatsApp, which helps reduce cancellations and no-shows. Your clients can also reschedule their appointments easily, and the waiting list helps you fill last-minute gaps.
Can I customise sessions and services in ZeeClip to suit the needs of my tattoo studio?
Absolutely. ZeeClip allows complete customisation of sessions and services: the length of each session according to the design, and its price. That way you tailor the software to the specific needs of your tattoo studio.
Can I manage long sessions and record a deposit?
Yes. You can block in the tattoo artist's diary the time each session needs and record payments from the POS, including an initial deposit, so that each project has its follow-up.
How can ZeeClip help improve communication with my clients?
ZeeClip offers multiple communication channels, including WhatsApp, email and SMS, making it easier to interact with your clients. It also lets you send appointment reminders, session change notices and promotional messages efficiently.
Is ZeeClip easy for my team to use?
Yes, we designed ZeeClip with ease of use in mind. Its intuitive, friendly interface makes it simple for your team of tattoo artists and reception staff to find their way around. We also offer support and training to ensure a smooth transition to our system.
How does ZeeClip work as cloud software, and what are its advantages for my tattoo studio?
ZeeClip is SaaS (Software as a Service), which means it is hosted in the cloud and can be accessed from any device with an internet connection. This offers a number of advantages, such as being able to manage your tattoo studio from anywhere, no need for hardware maintenance, and the assurance that your data is safe and backed up in the cloud.
I have an existing client database. Can I import it into ZeeClip?
Yes, absolutely. We understand that data migration can be a major challenge when switching to a new management system. That is why ZeeClip lets you import your client database, ensuring a smooth transition with no interruption to your service. Our technical support team will be on hand to help you at every step of the process.
Getting started
Everything you need to get started
Complete documentation, tutorials and resources to get your online appointment management software up and running and make the most of every feature.
Data import included
Free migration of your existing data from any previous system. No loss of information.
Request migrationWebinars and training
Live and recorded sessions to master every feature of your online appointment calendar.
Watch webinars24/7 support
Technical assistance available around the clock to answer questions and keep your appointment management system running smoothly.
Contact supportNext step
Ready to transform your business?
Join dozens of businesses that already trust ZeeClip to manage their appointments and optimise their business.
- Lightning-fast setup
- Support in English