Made for dental clinics
Diary, patients, dental chart, quotes, consent forms and payments in one programme. You focus on caring for smiles; ZeeClip takes care of the rest.
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Sound familiar?
With 30-minute check-ups, root canals that take an hour and a half, surgeries and chairs, getting the diary to add up eats your day. A patient who cancels at the last minute is a gap nobody fills.
See how the calendar solves itThe dental chart on paper, quotes in one document, the consent form in another and conversations on your personal WhatsApp. Knowing what each patient has had done takes more effort than it should.
See how the CRM solves itConfirming appointments, answering the same messages, preparing quotes and consent forms and invoicing are necessary jobs, but they aren't dentistry. They're hours you take away from your patients.
See how AI automates itAll modules
These are ZeeClip's modules, explained through what you do every day: check-ups, treatments, the dental chart, quotes and follow-up for each patient.
Smart diary
Check-ups of 30 minutes, root canals of an hour and a half or whatever length you set for each treatment, with several dentists, hygienists, surgeries and chairs. ZeeClip cross-checks everything so nothing overlaps and you're not left with dead gaps between one patient and the next.
Pablo cancels his 17:30 check-up. The waiting list already has a patient who wanted to bring their clean forward: the slot isn't lost.
Dentists and hygienists, each with their own diary and a colour for each treatment.
A chair or the X-ray equipment can't be booked twice at the same time.
Schedule orthodontic check-ups or regular cleans in one go.
When someone cancels, you have someone to offer the slot to instead of losing the appointment.
Online booking 24/7
Your clinic takes appointments at night and at weekends too. The patient picks the centre, professional and treatment, and only sees the times that are genuinely free.
On a Sunday night, someone with a sensitive tooth is looking for a clinic. They book for first thing Monday without waiting for you to open.
Each patient books with their usual dentist or with whoever has a slot sooner.
Bookings sync with your diary: no double bookings and no calls to confirm.
Link the booking assistant wherever your patients already find you.
Customise colours, confirmation messages and how far in advance people can book.
Virtual receptionist
With your hands in a patient's mouth you can't pick up the phone. The virtual receptionist handles WhatsApp, calls and social media, answers questions and books appointments for you, at any hour.
It's 21:40 and a patient asks if they can move their Thursday check-up. The virtual receptionist handles it and the diary updates itself.
Replies on WhatsApp, by phone and on social media, even outside your opening hours.
Adds appointments to the diary without errors and handles changes and cancellations.
Opening hours, treatments, availability, directions or how long a clean takes.
Your team focuses on the patient in front of them.
Patient communication
Reminders, aftercare instructions and check-up notices, without jumping between apps or using your personal phone.
After a root canal, the patient receives the guidance for the next few hours on WhatsApp, without you having to write it.
Fewer no-shows because every patient gets a reminder of their next appointment.
Send the guidance after an extraction, a filling or a whitening session without writing it each time.
Write to those who haven't come in for their check-up or clean for months.
All communication with the patient is recorded in one place.
Informed consent
Every treatment has its own consent form: implants, root canals, extractions, whitening, orthodontics or data protection. Create them once, and have the patient sign on their phone or tablet before starting.
A patient arrives to have their implant placed. She signs the consent form and data protection in the waiting room, and both are saved in her record.
Write your own for each procedure and reuse it with every patient.
Name, ID number and other patient details are completed automatically in the document.
The patient signs from their phone or tablet, with no printing or scanning.
Always use the current version and save each signature in the patient's record.
Record and dental chart
The record brings together each patient's details, appointments, documents and dental chart. Mark the condition of each tooth, record treatments and prepare the plan with its quote without leaving the same screen.
Before seeing Marta you open her record: the dental chart shows which teeth have been treated, tooth 36 with a root canal, and which quote she has accepted.
All 32 teeth with their condition: decay, filling, root canal, crown, implant or missing.
Turn the teeth to be treated into a plan with its price for the patient to accept.
Every treatment carried out is recorded in the patient's record to keep the case continuous.
Flag pending check-ups and ask for Google reviews after every visit.
Patient app
Your patients manage their appointments from their phone: they book, check their history, download invoices and sign documents without calling you.
A patient needs the invoice for her treatment for her insurer. She downloads it herself from the app, without messaging you or waiting for you to send it.
The patient sees the free times and picks the one that suits them best.
Check their past and upcoming visits in one place.
Review what they've paid and download their invoices whenever they need them.
Sign whatever you ask for from the app itself.
POS and vouchers
Define your treatments with duration, colour and price, sell packs of cleans or check-ups and take payment on the spot. Each visit is deducted from the voucher without keeping count by hand.
Ana buys a voucher for 4 cleans. At every visit ZeeClip deducts one and you always know how many she has left.
Duration, colour, price and VAT for each service: check-up, clean, filling, root canal, whitening...
Sell packs and redeem each appointment against the patient's voucher.
Record payment for the treatment from the surgery itself.
Keep track of what you buy for the clinic too: supplies, laboratory and training.
Smart invoicing
Generate invoices straight from the appointment, quote for longer treatments such as an implant or orthodontics and comply with Verifactu and TicketBAI without having to think about it.
A patient accepts the plan for an implant and its crown. You hand over the quote, and every payment is recorded and invoiced.
Built-in electronic invoicing so your clinic is always up to date with the regulations.
Go from the completed treatment to the invoice in a couple of clicks.
Present a phased plan with its price before you start.
Tell apart what's been paid from what's pending and what's been voided, with income in real time.
AI reports
Occupancy, income and patient activity in one clear dashboard. You decide hours, prices and resources based on data, not instinct.
Monday's summary warns you that some hygiene check-ups haven't been booked. You decide to launch a check-up campaign for those patients.
Find out which slots fill up and which stay empty, by professional.
Identify which treatments bring the clinic the most income.
Check visit frequency, treatments in progress and the status of each patient.
Get the key metrics by email, compared with the previous week.
Multi-centre and team
Manage several locations and your whole team from one account. Each professional sees what they need; you see everything.
You open a second clinic in another neighbourhood. You add the centre and its team, and work with the same diary and the same reports.
Switch centre without logging out and compare how each one is doing.
Decide what each dentist, hygienist or receptionist can see and do.
Changes show instantly across centres and professionals.
Open a new location without changing software or the way you work.
The result
A platform built for dental clinics, with AI to take admin off your plate and give you time for your patients.
Each patient with their dental chart, treatment plan and next appointment always in view.
Reminders, bookings, consent forms and invoices almost run themselves.
Diary, patients, communication, payments and reports without switching tools.
One or several dentists, different treatments, vouchers and locations: you decide how to work.
Common questions
Yes, Zeeclip makes it easy to collect digital signatures on informed consent forms. Your patients can sign documents securely and conveniently, and the consents remain legally valid.
Yes, Zeeclip is designed to help you comply with data protection regulations such as GDPR. The platform handles your patients' information securely, ensuring all data is processed in line with current data protection law.
Yes, Zeeclip is a cross-platform, multi-device solution. You can access it from any device, whether a computer, tablet or mobile phone, and it works with different operating systems such as Windows and macOS. This gives you the flexibility to manage your clinic from anywhere, at any time.
Yes, Zeeclip includes an online booking system that lets your patients make their own appointments. You can also create as many virtual assistants as you like and link them to different channels, so patients book automatically, with no queues and no missed appointments.
Zeeclip is designed to automate and simplify appointment management, freeing up time so you can focus on providing quality care to your patients. Our software also allows treatments to be customised, which can improve efficiency and patient satisfaction.
Yes, Zeeclip offers appointment reminders by email and SMS, which can significantly reduce cancellations and no-shows. Patients can also reschedule their appointments easily and conveniently, which can improve patient satisfaction and your clinic's efficiency.
Absolutely. Zeeclip allows full customisation of the treatments and services you offer, so you can tailor the software to the specific needs of your dental clinic.
Zeeclip offers multiple communication channels, including email and SMS, making it easier to stay in touch with your patients. Our software also lets you send appointment reminders, treatment updates and promotional messages efficiently.
Yes, we designed Zeeclip with ease of use in mind. Its intuitive, friendly interface makes it simple to navigate. We also provide support and training to ensure a smooth transition to our system.
Zeeclip is SaaS (Software as a Service), which means it is hosted in the cloud and can be accessed from any device with an internet connection. This brings a number of advantages, such as being able to manage your clinic from anywhere, no hardware maintenance, and the assurance that your data is secure and backed up in the cloud.
Yes, absolutely. We understand that migrating data can be a major challenge when switching to a new management system. That is why Zeeclip lets you import your existing database, ensuring a smooth transition with no interruption to your service. Our technical support team will be on hand to help you every step of the way.
To get started
Complete documentation, tutorials and resources to get your online appointment management software up and running and make the most of every feature.
Free migration of your existing data from any previous system. No loss of information.
Request migrationLive and recorded sessions to master every feature of your online appointment calendar.
Watch webinarsTechnical assistance available around the clock to answer questions and keep your appointment management system running smoothly.
Contact supportNext step
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