Built for psychology centres
Diary, patient records, session notes, consent forms, vouchers and payments in one program. You focus on supporting your patients; ZeeClip takes care of the rest.
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Sound familiar?
50-minute sessions, in person and online, with several professionals and rooms. A patient who doesn't let you know is a gap that goes unfilled, and rearranging by hand takes up your time.
See how the calendar solves itSession notes in a notebook, consent forms on paper and conversations on your personal WhatsApp. Picking up the thread with each patient takes more effort than it should.
See how the CRM solves itConfirming appointments, answering the same messages, charging for vouchers and invoicing are necessary tasks, but they aren't psychology. They are hours taken away from your patients.
See how AI automates itAll the modules
These are ZeeClip's modules, explained through what you do every day: in-person and online sessions, session notes, vouchers and follow-up for each patient.
Smart diary
50-minute sessions, one-hour first appointments or whatever length you set for each service, with several professionals and rooms. ZeeClip cross-checks everything so nothing clashes and you don't get dead gaps between one patient and the next.
Pablo cancels his 17:30 session. There is already a patient on the waiting list who wanted to bring hers forward: the slot isn't lost.
Each psychologist has their own diary and a colour for each type of session.
A consulting room or the group room can't be booked twice at the same time.
Schedule a patient's weekly or fortnightly sessions in one go.
When someone cancels, you have someone to offer the slot to instead of losing the session.
Online booking 24/7
Your centre takes appointments at night and at weekends too. The patient chooses the professional and the type of session, in person or online, and only sees the times that are genuinely free.
On a Sunday night, someone finally decides to ask for an appointment. They book their first session without waiting for you to open or picking up the phone.
Each patient books with their usual psychologist or with whoever has a slot sooner.
Bookings sync with your diary: no double bookings and no calls to confirm.
Link the booking assistant wherever your patients already find you.
Customise colours, confirmation messages and how far ahead people can book.
Virtual receptionist
In the middle of a session you can't pick up the phone. The virtual receptionist handles WhatsApp, calls and social media, answers questions and books appointments for you, at any hour.
It's 21:40 and a patient asks if she can move her Thursday session. The virtual receptionist handles it and the diary updates itself.
Replies on WhatsApp, by phone and on social media, even outside your opening hours.
Adds appointments to the diary without errors and handles changes and cancellations.
Opening hours, prices, availability, online therapy or how long a session lasts.
Your team focuses on the patient in front of them.
Patient communication
Session reminders, online session links and notices, without jumping between apps or using your personal mobile.
An hour before their online session, the patient receives the reminder with the link on WhatsApp, without you having to write it.
Fewer no-shows because every patient gets a notice of their next session.
Send the online session link or any preparation notes without typing them out each time.
Send targeted messages to patients who haven't booked for weeks.
All communication with the patient is recorded in one place.
Informed consent
Every service has its own document: therapy consent, online therapy, legal guardian for minors or data protection. Create them once, and the patient signs on their mobile or tablet before starting.
A patient books her first online session. She signs the consent form and the data protection form on her mobile before starting, and both are saved in her record.
Write your own for in-person, online or child therapy and reuse it with every patient.
Name, ID number and the patient's other details are completed automatically in the document.
The patient signs from their mobile or tablet, with no printing or scanning.
Always use the current version and save each signature in the patient's record.
Records and session notes
The record brings together details, sessions, payments, documents and the notes from each session. Pick up the thread of a patient's process at a glance before you see them.
Before seeing Marta you open her record: you can see how her last six sessions have gone, the note from the previous one and how many sessions she has left on her voucher.
Record what you worked on in each session to give continuity to the process.
Note down a rating at each session and see how it changes.
Signed consent forms, vouchers and payments always alongside the patient.
Organise your patients with tags and ask for Google reviews from whoever you choose.
Patient app
Your patients manage their sessions from their phone: they book, check their history, download invoices and sign documents without calling you.
A patient needs the invoice for her sessions for her company. She downloads it herself from the app, without messaging you or waiting for you to send it.
The patient sees the free times and picks the one that suits them best.
See their past and upcoming sessions in one place.
Check what has been paid and download their invoices whenever they need them.
Sign whatever you ask of them from within the app.
POS and vouchers
Define your services with duration, colour and price, sell session vouchers and take payment on the spot. Each session is deducted from the voucher without you keeping count by hand.
Ana buys a voucher for 5 sessions. At each appointment ZeeClip deducts one and you always know how many she has left.
Duration, colour, price and VAT for each service: first session, individual, couples, online, child...
Sell packages and redeem each appointment against the patient's voucher.
Record payment for the session right at the centre.
Keep track of your centre's expenses too: rent, supervision and training.
Smart invoicing
Create invoices straight from the appointment, quote for multi-session programmes and comply with Verifactu and TicketBAI without having to think about it.
A patient accepts a 10-session programme. You hand over the quote, and every payment is recorded and invoiced.
Built-in e-invoicing so your centre is always up to date with the regulations.
Go from the completed session to the invoice in a couple of clicks.
Present a multi-session programme with its price before you start.
Tell paid from pending and voided, with revenue in real time.
AI reports
Occupancy, revenue and your patients' activity on one clear dashboard. You decide opening hours, prices and consulting rooms with data, not gut feeling.
Monday's summary warns you that Tuesday afternoons are going without bookings. You decide to launch a voucher for that slot.
Find out which slots fill up and which stay empty, by professional.
Identify which services bring in the most revenue for the centre.
See session frequency, processes in progress and the status of each patient.
Receive the key metrics by email, compared with the previous week.
Multi-centre and team
Manage several sites and your whole team from one account. Each professional sees what they need; you see everything.
You open a second centre in another neighbourhood. You add the site and its team, and work with the same diary and the same reports.
Switch centre without logging out and compare how each one is doing.
Decide what each psychologist or receptionist can see and do.
Changes show up instantly across centres and professionals.
Open a new site without changing software or the way you work.
The result
A platform designed for psychology centres, with AI to take the admin off your plate and give you time for your patients.
Every patient with their progress, their session notes and their next appointment always in view.
Reminders, bookings, consent forms and invoices pretty much run themselves.
Diary, patients, communication, payments and reports without jumping between tools.
One or several professionals, in-person and online sessions, vouchers and sites: you decide how to work.
Common questions
Yes, ZeeClip makes it easy to sign informed consent forms digitally, such as the one at the start of therapy or the data protection form. Your patients can sign from their mobile or tablet securely and conveniently, ensuring the legal validity of these consent forms, and the document is saved in their record.
Yes, ZeeClip is designed to help you comply with data protection regulations. The platform handles your patients' information securely, ensuring all data is processed in line with current data protection law.
Yes, ZeeClip is a cross-platform, multi-device solution. You can access it from any device, whether a computer, a tablet or a mobile phone, and it works with different operating systems such as Windows and macOS. This gives you the flexibility to manage your psychology centre from anywhere, at any time.
Yes, ZeeClip includes an online booking system that lets your patients book their appointment on their own, choosing psychologist, type of session and time. You can also create as many virtual assistants as you like to link on different channels, avoiding queues and lost appointments.
ZeeClip automates and simplifies appointment management, freeing up time so you can concentrate on supporting your patients. It also lets you customise sessions, services and each professional's diary, which improves the organisation of your psychology centre and your patients' satisfaction.
Yes, ZeeClip has appointment reminders by email, SMS and WhatsApp, which helps reduce cancellations and no-shows. Your patients can also reschedule their appointments easily, and the waiting list helps you fill last-minute gaps.
Absolutely. ZeeClip allows full customisation of sessions and services: the length and format of each session, in person or online. That way you adapt the software to the specific needs of your psychology centre.
Yes. In each patient's record you can save notes for each session, documents and consent forms, and view their appointment history, with the data processed in line with data protection law.
ZeeClip offers multiple communication channels, including WhatsApp, email and SMS, which makes it easier to interact with your patients. It also lets you send appointment reminders, notices of session changes and promotional messages efficiently.
Yes, we designed ZeeClip with ease of use in mind. Its intuitive, friendly interface makes it easy for your team of psychologists and reception staff to find their way around. We also offer support and training to ensure a smooth transition to our system.
ZeeClip is SaaS (Software as a Service), which means it is hosted in the cloud and can be accessed from any device with an internet connection. This brings a number of advantages, such as being able to manage your psychology centre from anywhere, no need for hardware maintenance and the assurance that your data is safe and backed up in the cloud.
Yes, absolutely. We understand that data migration can be a big challenge when switching to a new management system. That is why ZeeClip allows you to import your patient database, ensuring a smooth transition with no interruption to your service. Our technical support team will be on hand to help you at every step of the process.
Getting started
Complete documentation, tutorials and resources to get your online appointment management software up and running and make the most of every feature.
Free migration of your existing data from any previous system. No loss of information.
Request migrationLive and recorded sessions to master every feature of your online appointment calendar.
Watch webinarsTechnical assistance available around the clock to answer questions and keep your appointment management system running smoothly.
Contact supportNext step
Join dozens of businesses that already trust ZeeClip to manage their appointments and optimise their business.
