Made for hair salons
Diary, client records, colour formulas, vouchers, products and payments in one programme. You focus on bringing out the best in your clients; ZeeClip takes care of the rest.
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Sound familiar?
With half-hour cuts, colours with development time and highlights that take hours, juggling every stylist and every chair eats up your day. A client who cancels at the last minute is a gap nobody fills.
See how the calendar solves itLast time's shade, the grams, the developer and the development time, jotted down in a notebook or kept in the head of whoever did the appointment. Repeating each client's colour takes more effort than it should.
See how the CRM solves itConfirming appointments, answering the same messages on WhatsApp and Instagram, managing vouchers and taking payments are necessary jobs, but they are not hairdressing. They are hours taken away from your clients.
See how AI automates itEvery module
These are ZeeClip's modules, explained through what you do every day: cuts, colours, highlights, development times, products and follow-up for every client.
Smart diary
30-minute cuts, colours that take an hour and a half, highlights that take two and a half hours, or whatever duration you set for each service, with several stylists and chairs. ZeeClip cross-checks it all so nothing overlaps and you are not left with dead gaps between one client and the next.
Pablo cancels his 17:30 cut. There is already a client on the waiting list who wanted to move hers earlier: the slot is not lost.
Each professional has their own diary and a colour for each service.
A chair or a backwash basin cannot be booked twice at the same time.
Set up the root touch-up or the cut every few weeks in one go.
When someone cancels, you have someone to offer the slot to instead of losing it.
Online booking 24/7
Your salon takes appointments at night and at weekends too. Clients choose the salon, stylist and service, and only see the times that are genuinely free.
On a Sunday night, someone has a wedding on Saturday and is looking for a hairdresser. They book their appointment without waiting for you to open.
Each client books with their usual stylist or with whoever has a slot sooner.
Bookings sync with your diary: no double bookings and no calls to confirm.
Link the booking assistant on your website, on WhatsApp or on your Instagram profile.
Customise colours, confirmation messages and how far in advance people can book.
Virtual receptionist
With the hairdryer in one hand and the scissors in the other, you cannot pick up the phone. The virtual receptionist handles WhatsApp, calls and social media, answers questions and books appointments for you, at any time.
It is 21:40 and a client asks if she can move her Thursday appointment. The virtual receptionist handles it and the diary updates itself.
Replies on WhatsApp, by phone and on social media, even outside your opening hours.
Adds appointments to the diary without errors and handles changes and cancellations.
Opening hours, services, availability, directions or how long a colour takes.
Your team focuses on the client in front of them.
Client communication
Reminders, aftercare tips following colour and root touch-up notices, without jumping between apps or using your personal phone.
After highlights, the client receives tips on WhatsApp for looking after her colour during the first few days, without you having to write them.
Fewer no-shows because every client gets a notice about their next appointment.
Send tips after a colour, highlights or a smoothing treatment without typing them out each time.
Message clients who have gone weeks without coming in for a root touch-up or a trim.
All communication with the client is recorded in one place.
Informed consent
For services with chemical products, such as colour, bleaching, smoothing or a perm, you decide which document the client signs. Create it once and let them sign on their phone or tablet before you start.
A client arrives for her first bleach. She signs the document and the data protection form in the chair, and both are kept on her record.
Write your own for colour, bleaching or smoothing and reuse it with every client.
Name, ID number and other client details are completed automatically in the document.
The client signs from their phone or tablet, with no printing or scanning.
Always use the current version and keep every signature on the client record.
Records and colour formulas
The record brings together each client's details, appointments, documents and notes. Note down the formula for every colour, with shades, developer and development time, and repeat the result next time without relying on memory.
Before welcoming Marta you open her record: you see the formula for her October highlights and that she has a sensitive scalp. You prepare the mix without asking.
Shade, grams, developer and development time for every colour or highlights, sorted by date.
Jot down preferences, a sensitive scalp or what they asked to change next time.
Tag whoever has balayage or colour and let them know when it is time for a touch-up.
Ask for Google reviews after every visit and follow new clients from the first contact.
Client app
Your clients manage their appointments from their phone: they book, check their history, download invoices and sign documents without calling you.
A client needs the invoice for her service for her company. She downloads it herself from the app, without messaging you or waiting for you to send it.
The client sees the free times and picks the one that suits them best.
Check past and upcoming visits in one place.
See what has been paid and download invoices whenever needed.
Sign whatever you ask for from the app itself.
POS and vouchers
Set up your services with duration, colour and price, sell cut vouchers or packs and take payment on the spot. Each visit is deducted from the voucher without keeping count by hand.
Ana buys a voucher for 5 cuts. At every visit ZeeClip deducts one and you always know how many she has left.
Duration, colour, price and VAT for each service: cut, colour, highlights, styling, treatment...
Sell bundles and redeem each appointment against the client’s voucher.
Record the sale of shampoos, masks or serums alongside the service.
Keep track of what you buy for the salon too: dyes, rent and training.
Smart invoicing
Generate invoices straight from the appointment, quote for long services such as a makeover or highlights, and comply with Verifactu and TicketBAI without having to think about it.
A client accepts the quote for a full makeover. Every payment is recorded and invoiced.
Integrated electronic invoicing so your salon is always up to date with the regulations.
Go from the completed service to the invoice in a couple of clicks.
Present the price of a long service or a pack before you start.
Tell paid from pending and voided, with income in real time.
AI-powered reports
Occupancy, income and client activity in one clear dashboard. You decide on hours, prices and chairs with data, not gut feeling.
Monday’s summary warns you that some colour clients have no touch-up booked. You decide to launch a root campaign for those clients.
Find out which time slots fill up and which stay empty, by stylist.
Identify which services bring in the most income for the salon.
Check visit frequency, usual services and the status of each client.
Receive the key metrics by email, compared with the previous week.
Multi-site and team
Manage several locations and your whole team from one account. Each stylist sees what they need; you see everything.
You open a second salon in another neighbourhood. You add the location and its team, and work with the same diary and the same reports.
Switch salon without logging out and compare how each one is doing.
Decide what each stylist or receptionist can see and do.
Changes show up instantly across locations and professionals.
Open a new salon without changing software or the way you work.
The result
A platform built for hair salons, with AI to take the admin off your plate and give you time for your clients.
Every client with their formula history, their notes and their next appointment always in view.
Reminders, bookings, consent forms and invoices almost take care of themselves.
Diary, clients, communication, payments and reports without switching tools.
One stylist or several, different services, vouchers and locations: you decide how to work.
Common questions
Yes, ZeeClip makes it easy to sign informed consent forms digitally, such as the one before a colour, a bleach or a smoothing treatment. Your clients can sign from their phone or tablet securely and conveniently, ensuring these consent forms are legally valid, and the document is kept on their record.
Yes, ZeeClip is designed to help you comply with data protection regulations. The platform handles your clients' information securely, ensuring all data is processed in line with current data protection law.
Yes, ZeeClip is a cross-platform, multi-device solution. You can access it from any device, whether a computer, a tablet or a mobile phone, and it works with different operating systems such as Windows and macOS. This gives you the flexibility to run your hair salon from anywhere, at any time.
Yes, ZeeClip includes an online booking system that lets your clients book their appointment on their own, choosing stylist, service and time. You can also create as many virtual assistants as you like to link on different channels, avoiding queues and lost appointments.
ZeeClip automates and simplifies appointment management, freeing up time so you can concentrate on looking after your clients. It also lets you customise services and each professional's diary, which improves the organisation of your hair salon and your clients' satisfaction.
Yes, ZeeClip offers appointment reminders by email, SMS and WhatsApp, which helps reduce cancellations and no-shows. Your clients can also easily reschedule their appointments, and the waiting list helps you fill last-minute gaps.
Absolutely. ZeeClip allows complete customisation of services: cuts, colour, highlights or treatments, with the development time for each one. That way you adapt the software to the specific needs of your hair salon.
Yes. Each stylist has their own diary and you can control chairs and other resources so they do not overlap. You can also sell products from the POS and keep track of what you sell.
ZeeClip offers multiple communication channels, including WhatsApp, email and SMS, which makes it easier to stay in touch with your clients. It also lets you send appointment reminders, appointment change notices and promotional messages efficiently.
Yes, we designed ZeeClip with ease of use in mind. Its intuitive, friendly interface makes it easy for your team of stylists to find their way around. We also offer support and training to ensure a smooth transition to our system.
ZeeClip is SaaS (Software as a Service) software, which means it is hosted in the cloud and can be accessed from any device with an internet connection. This brings a number of advantages, such as being able to run your hair salon from anywhere, no need for hardware maintenance and the assurance that your data is safe and backed up in the cloud.
Yes, absolutely. We understand that migrating data can be a big challenge when switching to a new management system. That is why ZeeClip lets you import your client database, ensuring a smooth transition with no interruption to your service. Our technical support team will be on hand to help you at every step of the process.
Getting started
Complete documentation, tutorials and resources to get your online appointment management software up and running and make the most of every feature.
Free migration of your existing data from any previous system. No loss of information.
Request migrationLive and recorded sessions to master every feature of your online appointment calendar.
Watch webinarsTechnical assistance available around the clock to answer questions and keep your appointment management system running smoothly.
Contact supportNext step
Join dozens of businesses that already trust ZeeClip to manage their appointments and optimise their business.
