Made for speech and language therapists
Diary, patients, treatment goals, session vouchers, consent forms and payments in one program. You focus on helping your patients communicate better; ZeeClip takes care of the rest.
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Sound familiar?
Between children's and adults' sessions, rooms, school timetables and families who cancel at the last minute, sorting out the diary eats up your day. An unfilled gap is a lost session.
See how the calendar solves itGoals in a notebook, vouchers in an Excel sheet, authorisations on paper and messages with families on your personal WhatsApp. Following each patient's progress takes more effort than it should.
See how the CRM solves itConfirming appointments, answering the same messages, preparing authorisations and invoicing are necessary tasks, but they aren't speech therapy. They're hours you take away from your patients.
See how AI automates itAll the modules
These are ZeeClip's modules, explained through what you do every day: sessions, rooms, families, vouchers, authorisations and each patient's progress.
Smart diary
Sessions of 30, 45, 60 minutes or whatever length you set for each service, with several therapists and rooms. ZeeClip cross-checks everything so nothing overlaps and you don't end up with dead gaps between one patient and the next.
Lucas's mother cancels the 5:30pm session. The waiting list already has another family who wanted an earlier appointment: the slot isn't lost.
See at a glance who has a free slot today and this week, with one colour per service.
A room or the group room can't be booked twice at the same time.
Schedule the weekly session of a treatment that lasts months in one go.
When a family cancels, you have someone to offer the slot to instead of losing the session.
Online booking 24/7
Your centre takes bookings at night and at weekends too. Patients or their families choose the centre, therapist and service, and only see the slots that are genuinely free.
On a Sunday night, a mother decides to ask for an assessment for her son. She books for Monday without waiting for you to open.
Each family books with their usual therapist or with whoever has the earliest slot.
Bookings sync with your diary: no double bookings and no confirmation calls.
Link the booking assistant wherever your patients already find you.
Customise colours, confirmation messages and how far in advance people can book.
Virtual reception
You can't pick up the phone while a child is working with you. The virtual receptionist handles WhatsApp, calls and social media, answers questions and books appointments for you, at any hour.
It's 9:40pm and a mother asks if she can move her son's Thursday session. The virtual receptionist handles it and the diary updates itself.
Replies on WhatsApp, by phone and on social media, including outside your opening hours.
Adds sessions to the diary without errors and handles changes and cancellations.
Opening hours, prices, availability, how to get there or what to bring to the first session.
Your team focuses on the patient in front of them.
Communication with patients and families
Reminders, home exercises and campaigns with your patients and their families, without switching between apps or using your personal mobile.
After an articulation session, the family receives the exercises to practise that week on WhatsApp, without you having to type them out.
Fewer no-shows because every patient or family gets a notice of the next session.
Send the guidance and exercises to practise at home, so the work doesn't stop between sessions.
Write only to those who are interested: inactive patients, a new workshop or a voucher promotion.
All communication with the family is recorded in a single place.
Consent and authorisations
Legal guardian authorisation for minors, data protection and the documents you use in your centre. Create them once, and have the family sign on a mobile or tablet before starting.
A family arrives for the first assessment. The mother signs the authorisation and the data protection form in the waiting room, and both are saved in her son's record.
Write your own, including the guardian authorisation, and reuse it with every patient.
Name, ID number and other details are filled in automatically in the document.
Sign from a mobile or tablet, with no printing or scanning.
Always use the current version and keep each signature in the patient's record.
Patient record and goals
Patient details, sessions, notes, vouchers and documents in a single record. You know where each goal stands without searching three places.
Before the session you open Lucas's record: you see how his goals are going, what you noted at the last session and how many he has left on his voucher.
Contact and family details, appointments, payments and documents for each patient, always to hand.
Note the progress on each goal and what you worked on to keep the treatment moving.
Classify by type of treatment, age or profile so you can find them and message them when it's time.
Get in touch with those who stopped coming and ask for Google reviews after each visit.
Patient app
Your patients and their families manage appointments from their phone: they book, check the history, download invoices and sign documents without calling you.
A mother needs the invoice for her son's sessions. She downloads it herself from the app, without messaging you or waiting for you to send it.
They see the free slots and pick the one that best fits school and family life.
See past and upcoming sessions in one place.
Check what has been paid and download invoices whenever needed.
They sign whatever you ask for right in the app.
POS and session vouchers
Set up your services with length, colour and price, sell session vouchers and take payment on the spot. Each session is deducted from the voucher without keeping count by hand.
Hugo's family buys a 10-session voucher. At each visit ZeeClip deducts one and you always know how many he has left.
Length, colour, price and VAT for each service: initial assessment, articulation, language, literacy and everything else you offer.
Sell packages and redeem each appointment against the patient's voucher.
Record payment for the session or voucher right at the centre.
Keep track of what you buy for the centre and the materials you sell, not just what comes in.
Smart invoicing
Generate invoices straight from the appointment, quote for multi-session treatments and comply with Verifactu and TicketBAI without having to think about it.
A family accepts a 12-session programme. You give them the quote, and every payment is recorded and invoiced.
Built-in e-invoicing so your centre always stays up to date with the regulations.
Go from the completed session to the invoice in a couple of clicks.
Present a programme of sessions with its price before you start.
Tell paid from pending and cancelled at a glance, with income in real time.
AI reports
Occupancy, income and how consistently your patients attend, in one clear dashboard. You decide hours, prices and rooms with data, not gut feeling.
Monday's summary warns you that Monday afternoons are running short of bookings. You decide to launch a voucher campaign for that slot.
See which time slots fill up and which stay empty, by practitioner.
Identify which services bring the most income to the centre.
Check session frequency, months of treatment and the status of each patient.
Get the key metrics by email, compared with the previous week.
Multi-centre and team
Manage several sites and your whole team from one account. Each therapist sees what they need; you see everything.
You open a second centre in another neighbourhood. You add the site and its team, and you work with the same diary and the same reports.
Switch centres without logging out and compare how each one is doing.
Decide what each therapist or receptionist can see and do.
Changes show instantly across centres and practitioners.
Open a new site without changing software or the way you work.
The result
A platform designed for speech therapy centres, with AI to take admin off your plate and give you time for your patients.
Each patient's goals, notes and next appointment always in view.
Reminders, bookings, authorisations and invoices almost take care of themselves.
Diary, patients, communication, payments and reports without jumping between tools.
One or several therapists, different services, vouchers and sites: you decide how to work.
Common questions
Yes, ZeeClip makes digital signing of informed consent forms easy, such as the legal guardian's authorisation for minors. Your patients can sign securely and conveniently from a mobile or tablet, ensuring the legal validity of these consents, and the document is saved in their record.
Yes, ZeeClip is designed to help you comply with data protection regulations. The platform handles your patients' information securely, ensuring all data is processed in accordance with current data protection laws.
Yes, ZeeClip is a cross-platform, multi-device solution. You can access it from any device, whether a computer, tablet or mobile phone, and it works on different operating systems such as Windows and macOS. This gives you the flexibility to manage your speech therapy centre from anywhere, at any time.
Yes, ZeeClip includes an online booking system that lets your patients book their own appointment, choosing the therapist, type of session and time. You can also create as many virtual assistants as you like to link from different channels, avoiding queues and lost appointments.
ZeeClip automates and simplifies appointment management, freeing up time so you can concentrate on supporting your patients and their families. It also lets you customise sessions, services and each practitioner's diary, which improves the organisation of your speech therapy centre and your patients' satisfaction.
Yes, ZeeClip sends appointment reminders by email, SMS and WhatsApp, which helps reduce cancellations and no-shows. Your patients can also easily rebook their appointments, and the waiting list helps you fill last-minute gaps.
Absolutely. ZeeClip allows full customisation of sessions and services: the length and type of each session. That way you adapt the software to the specific needs of your speech therapy centre.
Yes. You can save the family's contact details in the record, send reminders to that contact and collect consent forms signed by the legal guardian from a mobile or tablet.
ZeeClip offers multiple communication channels, including WhatsApp, email and SMS, making it easier to interact with your patients. It also lets you send appointment reminders, reminders aimed at families and promotional messages efficiently.
Yes, we designed ZeeClip with ease of use in mind. Its intuitive, friendly interface makes it easy for your team of therapists and reception staff to find their way around. We also offer support and training to ensure a smooth transition to our system.
ZeeClip is SaaS (Software as a Service) software, which means it is hosted in the cloud and can be accessed from any device with an internet connection. This offers a number of advantages, such as being able to manage your speech therapy centre from anywhere, no need for hardware maintenance and the assurance that your data is secure and backed up in the cloud.
Yes, absolutely. We understand that data migration can be a big challenge when switching to a new management system. That is why ZeeClip lets you import your patient database, ensuring a smooth transition with no interruption to your service. Our technical support team will be on hand to help you at every step of the process.
Getting started
Complete documentation, tutorials and resources to get your online appointment management software up and running and make the most of every feature.
Free migration of your existing data from any previous system. No loss of information.
Request migrationLive and recorded sessions to master every feature of your online appointment calendar.
Watch webinarsTechnical assistance available around the clock to answer questions and keep your appointment management system running smoothly.
Contact supportNext step
Join dozens of businesses that already trust ZeeClip to manage their appointments and optimise their business.
