Made for nutritionists
Diary, patients, follow-up, consultation vouchers, consent forms and payments in one program. You focus on improving your patients' eating habits; ZeeClip takes care of the rest.
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Sound familiar?
Between first consultations, follow-ups of different lengths and patients who cancel at the last minute, sorting out the diary eats up your day. And an unfilled gap is a lost consultation.
See how the calendar solves itWeight in a notebook, plans in an Excel sheet, consent on paper and questions on your personal WhatsApp. Seeing how each patient is progressing takes more effort than it should.
See how the CRM solves itConfirming appointments, answering the same messages, preparing documents and invoicing are necessary tasks, but they aren't nutrition. They're hours you take away from your patients.
See how AI automates itAll the modules
These are ZeeClip's modules, explained through what you do every day: first consultations, follow-ups, plans, vouchers and each patient's progress.
Smart diary
First consultations of 60 minutes, follow-ups of 30 or whatever length you set for each service, with several nutritionists and consulting rooms. ZeeClip cross-checks everything so nothing overlaps and you don't end up with dead gaps between one patient and the next.
Marta cancels her 5:30pm follow-up. The waiting list already has a patient who wanted an earlier appointment: the slot isn't lost.
See at a glance who has a free slot today and this week, with one colour per service.
A consulting room or the bioimpedance scale can't be booked twice at the same time.
Schedule the regular follow-ups of a multi-week plan in one go.
When someone cancels, you have someone to offer the slot to instead of losing the consultation.
Online booking 24/7
Your centre takes bookings at night and at weekends too. Patients choose the centre, nutritionist and service, and only see the slots that are genuinely free.
On a Sunday night, someone decides to start looking after themselves on Monday. They book their first consultation without waiting for you to open.
Each patient books with their usual nutritionist or with whoever has the earliest slot.
Bookings sync with your diary: no double bookings and no confirmation calls.
Link the booking assistant wherever your patients already find you.
Customise colours, confirmation messages and how far in advance people can book.
Virtual reception
You can't pick up the phone with a patient in front of you. The virtual receptionist handles WhatsApp, calls and social media, answers questions and books appointments for you, at any hour.
It's 9:40pm and a patient asks if she can move her Thursday consultation. The virtual receptionist handles it and the diary updates itself.
Replies on WhatsApp, by phone and on social media, including outside your opening hours.
Adds consultations to the diary without errors and handles changes and cancellations.
Opening hours, prices, availability, how to get there or what to bring to the first consultation.
Your team focuses on the patient in front of them.
Communication with patients
Reminders, post-consultation guidance and campaigns with your patients, without switching between apps or using your personal mobile.
After a first consultation, the patient receives the first week's guidance on WhatsApp, without you having to type it out.
Fewer no-shows because every patient gets a notice of their next consultation.
Send recommendations or plan reminders so follow-up doesn't stop at home.
Write only to those who are interested: inactive patients, a new challenge or a voucher promotion.
All communication with the patient is recorded in a single place.
Informed consent
Each service may need its own document: nutrition plan, bioimpedance, data protection. Create them once, and have the patient sign on a mobile or tablet before starting.
A new patient arrives for her first consultation. She signs the plan document and the data protection form in the waiting room, and both are saved in her record.
Write your own for each type of consultation and reuse it with every patient.
Name, ID number and other patient details are filled in automatically in the document.
The patient signs from a mobile or tablet, with no printing or scanning.
Always use the current version and keep each signature in the patient's record.
Patient record and follow-up
Patient details, consultations, notes, vouchers and documents in a single record. You know where they are in their plan without searching three places.
Before the consultation you open Luis's record: you see his weight progress, what you noted at the last consultation and how many follow-ups he has left on his voucher.
Contact details, appointments, payments and documents for each patient, always to hand.
Record weight, measurements and what you agreed at each consultation to keep the plan going.
Classify by goal, type of plan or profile so you can find them and message them when it's time.
Get in touch with those who stopped coming and ask for Google reviews after each consultation.
Patient app
Your patients manage their appointments from their phone: they book, check their history, download invoices and sign documents without calling you.
A patient needs the invoice for her consultations. She downloads it herself from the app, without messaging you or waiting for you to send it.
Patients see the free slots and pick the one that suits them best.
They see their past and upcoming consultations in one place.
They check what they've paid and download their invoices when they need them.
They sign whatever you ask for right in the app.
POS and follow-up vouchers
Set up your services with length, colour and price, sell follow-up vouchers and take payment on the spot. Each consultation is deducted from the voucher without keeping count by hand.
Ana buys a voucher for 6 follow-ups. At each visit ZeeClip deducts one and you always know how many she has left.
Length, colour, price and VAT for each service: first consultation, follow-up, bioimpedance and everything else you offer.
Sell packages and redeem each appointment against the patient's voucher.
Record payment for the consultation or voucher right at the centre.
Keep track of what you buy for the centre and the products you sell, not just what comes in.
Smart invoicing
Generate invoices straight from the appointment, quote for multi-week programmes and comply with Verifactu and TicketBAI without having to think about it.
A patient accepts a 12-week programme. You give her the quote, and every payment is recorded and invoiced.
Built-in e-invoicing so your centre always stays up to date with the regulations.
Go from the completed consultation to the invoice in a couple of clicks.
Present a follow-up programme with its price before you start.
Tell paid from pending and cancelled at a glance, with income in real time.
AI reports
Occupancy, income and how consistently your patients attend, in one clear dashboard. You decide hours, prices and resources with data, not gut feeling.
Monday's summary warns you that Friday afternoons are running short of bookings. You decide to launch a voucher campaign for that slot.
See which time slots fill up and which stay empty, by practitioner.
Identify which services bring the most income to the centre.
Check visit frequency, months of follow-up and the status of each patient.
Get the key metrics by email, compared with the previous week.
Multi-centre and team
Manage several sites and your whole team from one account. Each nutritionist sees what they need; you see everything.
You open a second centre in another neighbourhood. You add the site and its team, and you work with the same diary and the same reports.
Switch centres without logging out and compare how each one is doing.
Decide what each nutritionist or receptionist can see and do.
Changes show instantly across centres and practitioners.
Open a new site without changing software or the way you work.
The result
A platform designed for nutrition centres, with AI to take admin off your plate and give you time for your patients.
Each patient's progress, notes and next appointment always in view.
Reminders, bookings, consent forms and invoices almost take care of themselves.
Diary, patients, communication, payments and reports without jumping between tools.
One or several nutritionists, different services, vouchers and sites: you decide how to work.
Common questions
Yes, ZeeClip makes digital signing of informed consent forms easy, such as the follow-up or data protection forms. Your patients can sign securely and conveniently from a mobile or tablet, ensuring the legal validity of these consents, and the document is saved in their record.
Yes, ZeeClip is designed to help you comply with data protection regulations. The platform handles your patients' information securely, ensuring all data is processed in accordance with current data protection laws.
Yes, ZeeClip is a cross-platform, multi-device solution. You can access it from any device, whether a computer, tablet or mobile phone, and it works on different operating systems such as Windows and macOS. This gives you the flexibility to manage your nutrition centre from anywhere, at any time.
Yes, ZeeClip includes an online booking system that lets your patients book their own appointment, choosing the nutritionist, type of consultation and time. You can also create as many virtual assistants as you like to link from different channels, avoiding queues and lost appointments.
ZeeClip automates and simplifies appointment management, freeing up time so you can concentrate on supporting your patients towards their goal. It also lets you customise consultations, plans and each practitioner's diary, which improves the organisation of your nutrition centre and your patients' satisfaction.
Yes, ZeeClip sends appointment reminders by email, SMS and WhatsApp, which helps reduce cancellations and no-shows. Your patients can also easily rebook their appointments, and the waiting list helps you fill last-minute gaps.
Absolutely. ZeeClip allows full customisation of consultations and plans: the length of initial and follow-up consultations and their prices. That way you adapt the software to the specific needs of your nutrition centre.
Yes. You can create vouchers or packs of consultations, take payment for them at the POS and redeem each visit against the patient's voucher, so you always know how many they have left.
ZeeClip offers multiple communication channels, including WhatsApp, email and SMS, making it easier to interact with your patients. It also lets you send appointment reminders, messages between consultations and promotional messages efficiently.
Yes, we designed ZeeClip with ease of use in mind. Its intuitive, friendly interface makes it easy for your team of nutritionists and reception staff to find their way around. We also offer support and training to ensure a smooth transition to our system.
ZeeClip is SaaS (Software as a Service) software, which means it is hosted in the cloud and can be accessed from any device with an internet connection. This offers a number of advantages, such as being able to manage your nutrition centre from anywhere, no need for hardware maintenance and the assurance that your data is secure and backed up in the cloud.
Yes, absolutely. We understand that data migration can be a big challenge when switching to a new management system. That is why ZeeClip lets you import your patient database, ensuring a smooth transition with no interruption to your service. Our technical support team will be on hand to help you at every step of the process.
Getting started
Complete documentation, tutorials and resources to get your online appointment management software up and running and make the most of every feature.
Free migration of your existing data from any previous system. No loss of information.
Request migrationLive and recorded sessions to master every feature of your online appointment calendar.
Watch webinarsTechnical assistance available around the clock to answer questions and keep your appointment management system running smoothly.
Contact supportNext step
Join dozens of businesses that already trust ZeeClip to manage their appointments and optimise their business.
