Your diary has gaps and clashes
Between one-hour facials, half-hour laser sessions, treatment rooms and equipment, juggling the diary eats up your day. A client who cancels at the last minute is a gap nobody fills.
See how the calendar solves itBuilt for aesthetics centres
Software for aesthetics centres: AI scheduling and management
Diary, treatment rooms, vouchers, consent forms, client records and payments in one programme. You look after your clients' skin; ZeeClip takes care of the rest.
- Data migration included
- Support in English
- GDPR compliant
Why choose ZeeClip
Quick Setup
Start working in minutes with our intuitive, guided setup
- Guided setup
- Data migration included
- English-language support
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- GDPR compliance
- Automatic backups
- Cloud platform
Artificial Intelligence
Optimise your business with AI-powered insights and automations
- Virtual receptionist
- AI-powered reports
- Automations
Sound familiar?
ZeeClip is for you if...
Every client's history is scattered everywhere
Skin notes in a notebook, vouchers in a spreadsheet, the consent form on paper and conversations on your personal WhatsApp. Knowing which session is next for each client takes more effort than it should.
See how the CRM solves itYou spend more time at reception than in the treatment room
Confirming appointments, answering the same messages, tracking vouchers and consent forms and invoicing are all necessary, but they aren't aesthetics. They're hours you take away from your clients.
See how AI automates itAll modules
Everything your centre needs, designed for aesthetics
These are ZeeClip's modules, explained through what you do every day: facial and body treatments, laser, vouchers, skin notes and follow-up for every client.
Smart diary
A diary that understands how an aesthetics centre works
One-hour facials, half-hour laser sessions or whatever duration you set for each treatment, across several aestheticians, treatment rooms and equipment. ZeeClip cross-checks everything so nothing clashes and you're not left with dead gaps between one client and the next.
A day at your centre
See the full featurePablo cancels his 17:30 massage. On the waiting list there's already a client who wanted to bring her facial cleanse forward: the slot isn't lost.
One column per professional
Each aesthetician has their own diary and a colour for each treatment.
Rooms and equipment under control
A treatment room or the laser machine can't be booked twice at the same time.
Recurring appointments
Schedule all the sessions of a treatment at once, such as laser every 6 weeks.
Waiting list
When someone cancels, you have someone to offer the slot to instead of losing the appointment.
Online booking 24/7
Your clients book on their own, you keep working
Your centre takes bookings at night and at weekends too. The client picks the centre, professional and treatment, and only sees the times that are genuinely free.
A day at your centre
See the full featureOn a Sunday night, someone thinks about a facial cleanse before a wedding. She books for Tuesday without waiting for you to open.
Choose professional and treatment
Each client books with her usual aesthetician or with whoever has a slot sooner.
Free times only
Bookings sync with your diary: no double bookings and no calls to confirm.
From your website, WhatsApp and social media
Link the booking assistant wherever your clients already find you.
Your branding
Customise colours, confirmation messages and how far in advance clients can book.
Virtual receptionist
Answers for you while you're in the treatment room
With your hands full mid-treatment you can't pick up the phone. The virtual receptionist handles WhatsApp, calls and social media, answers questions and books appointments for you, at any hour.
A day at your centre
See the full featureIt's 21:40 and a client asks if she can move her Thursday facial cleanse. The virtual receptionist handles it and the diary updates itself.
24/7 support
Replies on WhatsApp, by phone and on social media, even outside your opening hours.
Books and manages appointments
Adds appointments to the diary without mistakes and handles changes and cancellations.
Answers common questions
Opening hours, treatments, availability, directions or how long a facial takes.
Less pressure on reception
Your team focuses on the client in front of them.
Client communication
WhatsApp, SMS and email from one place
Reminders, aftercare and prompts to book your next session, without jumping between apps or using your personal phone.
A day at your centre
See the full featureAfter a laser session, the client receives the aftercare for the coming days on WhatsApp, without you having to write it.
Automatic reminders
Fewer no-shows because every client gets a reminder of her next appointment.
Aftercare
Send the instructions after a peel, a laser session or a massage without typing them out each time.
Targeted campaigns
Message clients who haven't been in for a facial for months or who haven't finished their voucher.
Unified history
All communication with the client is recorded in one place.
Informed consent
From paper to signature on the tablet
Each treatment has its own document: laser hair removal, peels, microneedling, radiofrequency or data protection. Create them once, and let the client sign on her phone or the tablet before starting.
A day at your centre
See the full featureA client arrives for her first laser session. She signs the consent form and the data protection notice at reception, and both are saved in her record.
One document per treatment
Write your own, with its pre-treatment questionnaire, and reuse it with every client.
Data filled in automatically
Name, ID number and other client details are completed automatically in the document.
Digital signature
The client signs from her phone or the tablet, with no printing or scanning.
Version control
Always use the current version and save every signature in the client's record.
Client record
Every client, her skin and her history
The record brings together each client's details, appointments, payments and documents. Note her skin type, log every treatment with notes per session and see at a glance what has been done and when.
A day at your centre
See the full featureBefore you welcome Marta, you open her record: you see she has combination, sensitive skin, that she's had three laser sessions and what you noted at the last one.
Skin notes
Skin type, sensitivities and care to bear in mind, always to hand before you start.
Treatment history
Every session is logged with its date and notes so the treatment stays consistent.
Vouchers and tags
Track the sessions on each voucher and segment your clients by treatment.
Reviews and re-engagement
Ask for Google reviews after every visit and remind those who haven't been in for a while.
Client app
Your centre on the phone of every client
Your clients manage their appointments from their phone: they book, check their history, download invoices and sign documents without calling you.
A day at your centre
See the full featureA client needs the invoice for her facial voucher. She downloads it herself from the app, without messaging you or waiting for you to send it.
Book by centre, professional and service
The client sees the free times and picks the one that suits her best.
Appointment history
See past and upcoming visits in one place.
Payments and invoices
Check what has been paid and download invoices whenever needed.
Documents and consent forms
Sign whatever you ask for from the app itself.
POS and vouchers
Treatments, vouchers and packs without spreadsheets
Define your treatments with duration, colour and price, sell session vouchers and packs, and take payment on the spot. Each visit is deducted from the voucher without keeping count by hand.
A day at your centre
See the full featureAna buys a voucher for 5 facials. At every visit ZeeClip deducts one and you always know how many she has left.
Treatment catalogue
Duration, colour, price and VAT for every service: facials, laser, massages, radiofrequency...
Vouchers and packs
Sell session packages and redeem each appointment against the client's voucher.
Instant payment
Record payment for the treatment from the treatment room or reception.
Purchases, expenses and products
Keep track of what you buy for the centre and sell creams or serums in the same payment.
Smart invoicing
Invoices and quotes without wasting time
Create invoices straight from the appointment, quote session packs and comply with Verifactu and TicketBAI without having to think about it.
A day at your centre
See the full featureA client accepts a pack of 6 laser sessions. You give her the quote, and every payment is recorded and invoiced.
Verifactu and TicketBAI
Built-in e-invoicing so your centre is always up to date with the regulations.
Invoice from the appointment
Go from the completed treatment to the invoice in a couple of clicks.
Pack quotes
Present a session pack with its price before you start.
Payments under control
Tell paid from pending and voided, with revenue in real time.
AI reports
Know which treatments grow your centre
Occupancy, revenue and client activity in one clear dashboard. Decide opening hours, prices and treatment rooms with data, not gut feeling.
A day at your centre
See the full featureMonday's summary warns you that some laser vouchers are unfinished. You decide to launch a campaign so those clients pick their sessions back up.
Diary occupancy
Find out which time slots fill up and which stay empty, by professional.
Revenue by treatment
Identify which treatments bring in the most revenue for the centre.
Your most loyal clients
See visit frequency, ongoing treatments and the status of each client.
Weekly AI summary
Get the key metrics by email, compared with the previous week.
Multi-centre and team
One centre or five, one single control
Manage several locations and your whole team from one account. Each professional sees what they need; you see everything.
A day at your centre
See the full featureYou open a second centre in another neighbourhood. You add the location and its team, and work with the same diary and the same reports.
All your locations in one account
Switch centre without logging out and compare how each one is doing.
Permissions per user
Decide what each aesthetician or receptionist can see and do.
Synced diaries
Changes show up instantly across centres and professionals.
Ready to grow
Open a new location without changing software or the way you work.
The result
ZeeClip transforms your aesthetics centre
A platform built for aesthetics centres, with AI to take admin off your plate and give you time for your clients.
Personalised follow-up
Every client with her skin notes, her treatment history and her next appointment always in view.
Free yourself from admin
Reminders, bookings, consent forms and invoices almost run themselves.
Everything on one platform
Diary, clients, communication, payments and reports without switching tools.
Adapts to your centre
One aesthetician or several, different treatments, vouchers and locations: you decide how to work.
Common questions
Frequently asked questions about software for aesthetics centres
Does ZeeClip support digital signatures for informed consent forms?
Yes, ZeeClip makes it easy to sign informed consent forms digitally, such as those required before a laser treatment or a peel. Your clients can sign from their phone or tablet securely and conveniently, ensuring these consent forms are legally valid, and the document is saved in their record.
Does ZeeClip help me comply with data protection regulations?
Yes, ZeeClip is designed to help you comply with data protection regulations. The platform handles your clients' information securely, ensuring all data is processed in line with current data protection law.
Is ZeeClip a cross-platform, multi-device solution?
Yes, ZeeClip is a cross-platform, multi-device solution. You can access it from any device, whether a computer, a tablet or a mobile phone, and it works with different operating systems such as Windows and macOS. This gives you the flexibility to manage your aesthetics centre from anywhere, at any time.
Does ZeeClip have an online booking system so clients can book on their own?
Yes, ZeeClip includes an online booking system that lets your clients book their appointment on their own, choosing the professional, treatment and time. You can also create as many virtual assistants as you like to link on different channels, avoiding queues and lost appointments.
How can ZeeClip help improve the efficiency of my aesthetics centre?
ZeeClip automates and simplifies appointment management, freeing up time so you can concentrate on looking after your clients. It also lets you customise treatments and each professional's diary, which improves how your aesthetics centre is organised and your clients' satisfaction.
Can ZeeClip help me reduce client cancellations and no-shows?
Yes, ZeeClip sends appointment reminders by email, SMS and WhatsApp, which helps reduce cancellations and no-shows. Your clients can also easily reschedule their appointments, and the waiting list helps you fill last-minute gaps.
Can I customise treatments in ZeeClip to suit my aesthetics centre?
Absolutely. ZeeClip lets you fully customise treatments: the duration, price and treatment room for each one. That way you adapt the software to the specific needs of your aesthetics centre.
Can I manage treatment rooms and treatment packs?
Yes. You can assign treatment rooms and equipment to avoid clashes, sell session vouchers or packs and redeem each visit against the client's voucher.
How can ZeeClip help improve communication with my clients?
ZeeClip offers multiple communication channels, including WhatsApp, email and SMS, making it easier to interact with your clients. It also lets you send appointment reminders, appointment change notices and promotional messages efficiently.
Is ZeeClip easy for my team to use?
Yes, we designed ZeeClip with ease of use in mind. Its intuitive, friendly interface makes it easy for your aesthetician and reception team to find their way around. We also offer support and training to ensure a smooth transition to our system.
How does ZeeClip work as cloud software and what are the benefits for my aesthetics centre?
ZeeClip is SaaS (Software as a Service) software, which means it is hosted in the cloud and can be accessed from any device with an internet connection. This brings a number of benefits, such as being able to manage your aesthetics centre from anywhere, no need for hardware maintenance and the assurance that your data is safe and backed up in the cloud.
I have a client database. Can I import it into ZeeClip?
Yes, absolutely. We understand that migrating data can be a big challenge when switching to a new management system. That's why ZeeClip lets you import your client database, ensuring a smooth transition with no interruption to your service. Our technical support team will be on hand to help you at every step of the process.
Getting started
Everything you need to get started
Complete documentation, tutorials and resources to get your online appointment management software up and running and make the most of every feature.
Data import included
Free migration of your existing data from any previous system. No loss of information.
Request migrationWebinars and training
Live and recorded sessions to master every feature of your online appointment calendar.
Watch webinars24/7 support
Technical assistance available around the clock to answer questions and keep your appointment management system running smoothly.
Contact supportNext step
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Join dozens of businesses that already trust ZeeClip to manage their appointments and optimise their business.
- Lightning-fast setup
- Support in English