Built for medical centres and polyclinics
The diary for all your specialities, patient records, consent forms, online booking and payments in one program. You look after your patients; ZeeClip takes care of the rest.
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Sound familiar?
General practice, paediatrics, gynaecology, dermatology, each with its own duration, its own professionals and its own rooms. Juggling it all by hand eats up the day, and a cancelled appointment is a gap nobody fills.
See how the calendar solves itCheck-ups in one place, signed documents on paper and conversations on the reception mobile. Finding out what has happened with each patient takes more effort than it should.
See how the CRM solves itConfirming appointments, answering the same questions, handing out consent forms and invoicing are necessary tasks, but they aren't medicine. They are hours taken away from your patients.
See how AI automates itAll the modules
These are ZeeClip's modules, explained through what you do every day: consultations across several specialities, tests, regular check-ups and follow-up for each patient.
Smart diary
20-minute consultations, half-hour paediatric visits or whatever length you set for each service, across several specialities, professionals and rooms. ZeeClip cross-checks everything so nothing clashes and you don't get dead gaps between one patient and the next.
Pablo cancels his 17:30 check-up. There is already a patient on the waiting list who wanted to bring her consultation forward: the slot isn't lost.
Each doctor has their own diary and a colour for each type of consultation.
A consulting room or the ultrasound machine can't be booked twice at the same time.
Schedule a patient's regular check-ups in one go.
When someone cancels, you have someone to offer the slot to instead of losing the appointment.
Online booking 24/7
Your centre takes appointments at night and at weekends too. The patient chooses the centre, speciality and professional, and only sees the times that are genuinely free.
On a Sunday night, a father looks for a paediatric appointment for his son. He books for first thing on Monday without waiting for you to open.
Each patient books with their usual doctor or with whoever has a slot sooner.
Bookings sync with your diary: no double bookings and no calls to confirm.
Link the booking assistant wherever your patients already find you.
Customise colours, confirmation messages and how far ahead people can book.
Virtual receptionist
With a patient in the consulting room you can't pick up the phone. The virtual receptionist handles WhatsApp, calls and social media, answers questions and books appointments for you, at any hour.
It's 21:40 and a patient asks if she can move her Thursday appointment. The virtual receptionist handles it and the diary updates itself.
Replies on WhatsApp, by phone and on social media, even outside your opening hours.
Adds appointments to the diary without errors and handles changes and cancellations.
Opening hours, specialities, availability, directions or how long a consultation lasts.
Your team focuses on the patient in front of them.
Patient communication
Reminders, after-visit instructions and check-up notices, without jumping between apps or using your personal mobile.
After an ultrasound, the patient receives the instructions and the date of her next check-up on WhatsApp, without you having to write them.
Fewer no-shows because every patient gets a notice of their next appointment.
Send the guidance for a consultation or a test without typing it out each time.
Write to patients who haven't been in for their check-up or follow-up for a while.
All communication with the patient is recorded in one place.
Informed consent
Every test or procedure has its own consent form: ultrasounds, minor surgery, injections or data protection. Create them once, and the patient signs on their mobile or tablet before starting.
A patient arrives for her ultrasound. She signs the consent form and the data protection form in the waiting room, and both are saved in her record.
Write your own for each test and reuse it with every patient.
Name, ID number and the patient's other details are completed automatically in the document.
The patient signs from their mobile or tablet, with no printing or scanning.
Always use the current version and save each signature in the patient's record.
Records and follow-up
The record brings together details, appointments, payments, documents and the notes from each visit. See a patient's progress at a glance before you see them.
Before seeing Luis you open his record: you can see how his blood pressure has changed over the last six check-ups and the note from his last visit.
Record what you discussed in each consultation to give continuity to follow-up.
Note down values such as blood pressure at each check-up and see how they change.
Signed consent forms, vouchers and payments always alongside the patient.
Flag pending check-ups and ask for Google reviews after each visit.
Patient app
Your patients manage their appointments from their phone: they book, check their history, download invoices and sign documents without calling you.
A patient needs the invoice for her consultation for her insurer. She downloads it herself from the app, without messaging you or waiting for you to send it.
The patient sees the free times and picks the one that suits them best.
See their past and upcoming visits in one place.
Check what has been paid and download their invoices whenever they need them.
Sign whatever you ask of them from within the app.
POS and vouchers
Define your services with duration, colour and price, sell packs of check-ups or follow-ups and take payment on the spot. Each visit is deducted from the pack without you keeping count by hand.
Ana buys a pack of 6 check-ups. At each visit ZeeClip deducts one and you always know how many she has left.
Duration, colour, price and VAT for each service: consultation, paediatrics, gynaecology, blood tests...
Sell packages and redeem each appointment against the patient's voucher.
Record payment for the consultation right at the centre.
Keep track of what you buy for the centre too: supplies, laboratory and training.
Smart invoicing
Create invoices straight from the appointment, quote for packages of tests or check-ups and comply with Verifactu and TicketBAI without having to think about it.
A patient accepts a full check-up. You hand over the quote, and every payment is recorded and invoiced.
Built-in e-invoicing so your centre is always up to date with the regulations.
Go from the completed consultation to the invoice in a couple of clicks.
Present a check-up or a set of tests with its price before you start.
Tell paid from pending and voided, with revenue in real time.
AI reports
Occupancy, revenue and your patients' activity on one clear dashboard. You decide opening hours, prices and consulting rooms with data, not gut feeling.
Monday's summary warns you that there are annual check-ups not yet booked. You decide to launch a check-up campaign for those patients.
Find out which slots fill up and which stay empty, by professional.
Identify which services bring in the most revenue for the centre.
See visit frequency, follow-ups in progress and the status of each patient.
Receive the key metrics by email, compared with the previous week.
Multi-centre and team
Manage several sites and your whole medical team from one account. Each professional sees what they need; you see everything.
You open a second polyclinic in another neighbourhood. You add the centre and its team, and work with the same diary and the same reports.
Switch centre without logging out and compare how each one is doing.
Decide what each doctor, nurse or receptionist can see and do.
Changes show up instantly across centres and professionals.
Open a new site without changing software or the way you work.
The result
A platform designed for medical centres and polyclinics, with AI to take the admin off your plate and give you time for your patients.
Every patient with their progress, their notes and their next appointment always in view.
Reminders, bookings, consent forms and invoices pretty much run themselves.
Diary, patients, communication, payments and reports without jumping between tools.
One or several specialities, different services, packs and sites: you decide how to work.
Common questions
Yes, ZeeClip makes it easy to sign informed consent forms digitally, such as those for tests, procedures or minor interventions. Your patients can sign from their mobile or tablet securely and conveniently, ensuring the legal validity of these consent forms, and the document is saved in their record.
Yes, ZeeClip is designed to help you comply with data protection regulations. The platform handles your patients' information securely, ensuring all data is processed in line with current data protection law.
Yes, ZeeClip is a cross-platform, multi-device solution. You can access it from any device, whether a computer, a tablet or a mobile phone, and it works with different operating systems such as Windows and macOS. This gives you the flexibility to manage your medical centre or polyclinic from anywhere, at any time.
Yes, ZeeClip includes an online booking system that lets your patients book their appointment on their own, choosing speciality, professional and time. You can also create as many virtual assistants as you like to link on different channels, avoiding queues and lost appointments.
ZeeClip automates and simplifies appointment management, freeing up time so you can concentrate on looking after your patients. It also lets you customise consultations, services and each professional's diary, which improves the organisation of your medical centre or polyclinic and your patients' satisfaction.
Yes, ZeeClip has appointment reminders by email, SMS and WhatsApp, which helps reduce cancellations and no-shows. Your patients can also reschedule their appointments easily, and the waiting list helps you fill last-minute gaps.
Absolutely. ZeeClip allows full customisation of consultations and services: specialities, types of consultation and the length of each one. That way you adapt the software to the specific needs of your medical centre or polyclinic.
Yes. Each professional has their own diary, you can assign rooms and other resources to avoid clashes and, if you have several sites, manage them all from a single account with permissions per user.
ZeeClip offers multiple communication channels, including WhatsApp, email and SMS, which makes it easier to interact with your patients. It also lets you send appointment reminders, notices of consultation changes and promotional messages efficiently.
Yes, we designed ZeeClip with ease of use in mind. Its intuitive, friendly interface makes it easy for your medical and reception team to find their way around. We also offer support and training to ensure a smooth transition to our system.
ZeeClip is SaaS (Software as a Service), which means it is hosted in the cloud and can be accessed from any device with an internet connection. This brings a number of advantages, such as being able to manage your medical centre or polyclinic from anywhere, no need for hardware maintenance and the assurance that your data is safe and backed up in the cloud.
Yes, absolutely. We understand that data migration can be a big challenge when switching to a new management system. That is why ZeeClip allows you to import your patient database, ensuring a smooth transition with no interruption to your service. Our technical support team will be on hand to help you at every step of the process.
Getting started
Complete documentation, tutorials and resources to get your online appointment management software up and running and make the most of every feature.
Free migration of your existing data from any previous system. No loss of information.
Request migrationLive and recorded sessions to master every feature of your online appointment calendar.
Watch webinarsTechnical assistance available around the clock to answer questions and keep your appointment management system running smoothly.
Contact supportNext step
Join dozens of businesses that already trust ZeeClip to manage their appointments and optimise their business.
