Made for nail studios
Diary, client records, infill appointments, vouchers, products and payments in one programme. You focus on looking after every detail of your clients' hands; ZeeClip takes care of the rest.
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Sound familiar?
With quick manicures, gel polish, sculpted nails that take an hour and a half and infills every few weeks, juggling every nail technician and every desk eats up your day. A client who cancels at the last minute is a gap nobody fills.
See how the calendar solves itLast time's colour, the nail shape or the design she loved, jotted down in a notebook or on the phone of whoever did her nails. Remembering every client takes more effort than it should.
See how the CRM solves itConfirming appointments, answering the same messages on WhatsApp and Instagram, reminding clients about their next infill and taking payments are necessary jobs, but they are not manicures. They are hours taken away from your clients.
See how AI automates itEvery module
These are ZeeClip's modules, explained through what you do every day: manicures, gel polish, sculpted nails, infills, packs and follow-up for every client.
Smart diary
30-minute manicures, 45-minute gel polish, sculpted nails that take an hour and a half, or whatever duration you set for each service, with several nail technicians and desks. ZeeClip cross-checks it all so nothing overlaps and you are not left with dead gaps between one client and the next.
Pablo cancels his 17:30 manicure. There is already a client on the waiting list who wanted to bring her infill forward: the slot is not lost.
Each professional has their own diary and a colour for each service.
A desk or the pedicure chair cannot be booked twice at the same time.
Set up the infill every three weeks for the coming months in one go.
When someone cancels, you have someone to offer the slot to instead of losing it.
Online booking 24/7
Your studio takes appointments at night and at weekends too. The client chooses the studio, nail technician and service, and only sees the times that are genuinely free.
On a Sunday night, someone has a wedding on Saturday and wants her nails done. She books her appointment without waiting for you to open.
Each client books with her usual nail technician or with whoever has a slot sooner.
Bookings sync with your diary: no double bookings and no calls to confirm.
Link the booking assistant on your website, on WhatsApp or on your Instagram profile.
Customise colours, confirmation messages and how far in advance people can book.
Virtual receptionist
With the polish half done and your client's hands in yours, you cannot pick up the phone. The virtual receptionist handles WhatsApp, calls and social media, answers questions and books appointments for you, at any time.
It is 21:40 and a client asks if she can move her Thursday appointment. The virtual receptionist handles it and the diary updates itself.
Replies on WhatsApp, by phone and on social media, even outside your opening hours.
Adds appointments to the diary without errors and handles changes and cancellations.
Opening hours, services, availability, directions or how long gel polish takes.
Your team focuses on the client in front of them.
Client communication
Reminders, nail aftercare tips and infill notices, without jumping between apps or using your personal phone.
After a set of sculpted nails, the client receives tips on WhatsApp for looking after them during the first few days, without you having to write them.
Fewer no-shows because every client gets a notice about her next appointment.
Send tips after gel polish or sculpted nails without typing them out each time.
Message clients who have gone weeks without coming in to refresh their nails.
All communication with the client is recorded in one place.
Informed consent
For services such as sculpted nails or acrylic, you decide which document the client signs: allergies, terms or aftercare. Create it once and let her sign on her phone or tablet before you start.
A client arrives for her first set of sculpted nails. She signs the document and the data protection form at the desk, and both are kept on her record.
Write your own for each service and reuse it with every client.
Name, ID number and other client details are completed automatically in the document.
The client signs from her phone or tablet, with no printing or scanning.
Always use the current version and keep every signature on the client record.
Record, colours and designs
The record brings together each client's details, appointments, documents and notes. Save her favourite colours, the nail shape she likes and her latest design, and repeat it next time without asking.
Before welcoming Marta you open her record: you see her pink French from October and that she prefers a natural finish. You know what to prepare without asking.
The shades each client repeats most, always to hand before you start.
What you did at each visit, sorted by date, with your notes.
Tag whoever has sculpted nails or nail art and let her know when it is time for the infill.
Ask for Google reviews after every visit and follow new clients from the first contact.
Client app
Your clients manage their appointments from their phone: they book, check their history, download invoices and sign documents without calling you.
A client needs the invoice for her service. She downloads it herself from the app, without messaging you or waiting for you to send it.
The client sees the free times and picks the one that suits her best.
Check past and upcoming visits in one place.
See what has been paid and download invoices whenever needed.
Sign whatever you ask for from the app itself.
POS and vouchers
Set up your services with duration, colour and price, sell manicure vouchers or packs and take payment on the spot. Each visit is deducted from the voucher without keeping count by hand.
Ana buys a voucher for 5 manicures. At every visit ZeeClip deducts one and you always know how many she has left.
Duration, colour, price and VAT for each service: manicure, gel polish, sculpted nails, infill, pedicure...
Sell bundles, such as a bridal pack, and redeem each appointment against the client’s voucher.
Record the sale of oils, creams or polishes alongside the service.
Keep track of what you buy for the studio too: polishes, rent and training.
Smart invoicing
Generate invoices straight from the appointment, quote for packs or special services, such as a bridal pack, and comply with Verifactu and TicketBAI without having to think about it.
A client accepts the quote for the bridal pack, nails and pedicure. Every payment is recorded and invoiced.
Integrated electronic invoicing so your studio is always up to date with the regulations.
Go from the completed service to the invoice in a couple of clicks.
Present the price of a pack before you start.
Tell paid from pending and voided, with income in real time.
AI-powered reports
Occupancy, income and client activity in one clear dashboard. You decide on hours, prices and desks with data, not gut feeling.
Monday’s summary warns you that some infill clients have no appointment booked. You decide to launch a reminder campaign for those clients.
Find out which time slots fill up and which stay empty, by nail technician.
Identify which services bring in the most income for the studio.
Check visit frequency, usual services and the status of each client.
Receive the key metrics by email, compared with the previous week.
Multi-site and team
Manage several locations and your whole team from one account. Each nail technician sees what she needs; you see everything.
You open a second studio in another neighbourhood. You add the location and its team, and work with the same diary and the same reports.
Switch studio without logging out and compare how each one is doing.
Decide what each nail technician or receptionist can see and do.
Changes show up instantly across locations and professionals.
Open a new studio without changing software or the way you work.
The result
A platform built for nail studios, with AI to take the admin off your plate and give you time for your clients.
Every client with her colours, her designs and her next appointment always in view.
Reminders, bookings, documents and invoices almost take care of themselves.
Diary, clients, communication, payments and reports without switching tools.
One nail technician or several, different services, vouchers and locations: you decide how to work.
Common questions
Yes, ZeeClip makes it easy to sign informed consent forms digitally, such as an allergy form or the one before services with specific products. Your clients can sign from their phone or tablet securely and conveniently, ensuring these consent forms are legally valid, and the document is kept on their record.
Yes, ZeeClip is designed to help you comply with data protection regulations. The platform handles your clients' information securely, ensuring all data is processed in line with current data protection law.
Yes, ZeeClip is a cross-platform, multi-device solution. You can access it from any device, whether a computer, a tablet or a mobile phone, and it works with different operating systems such as Windows and macOS. This gives you the flexibility to run your nail studio from anywhere, at any time.
Yes, ZeeClip includes an online booking system that lets your clients book their appointment on their own, choosing professional, service and time. You can also create as many virtual assistants as you like to link on different channels, avoiding queues and lost appointments.
ZeeClip automates and simplifies appointment management, freeing up time so you can concentrate on looking after your clients. It also lets you customise services and each professional's diary, which improves the organisation of your nail studio and your clients' satisfaction.
Yes, ZeeClip offers appointment reminders by email, SMS and WhatsApp, which helps reduce cancellations and no-shows. Your clients can also easily reschedule their appointments, and the waiting list helps you fill last-minute gaps.
Absolutely. ZeeClip allows complete customisation of services: manicure, gel polish, sculpted nails or pedicure, with the duration and price of each one. That way you adapt the software to the specific needs of your nail studio.
Yes. You can set up a client's recurring appointments in one go and ZeeClip takes care of reminding her, so you never miss one.
ZeeClip offers multiple communication channels, including WhatsApp, email and SMS, which makes it easier to stay in touch with your clients. It also lets you send appointment reminders, appointment change notices and promotional messages efficiently.
Yes, we designed ZeeClip with ease of use in mind. Its intuitive, friendly interface makes it easy for your team of nail technicians and reception staff to find their way around. We also offer support and training to ensure a smooth transition to our system.
ZeeClip is SaaS (Software as a Service) software, which means it is hosted in the cloud and can be accessed from any device with an internet connection. This brings a number of advantages, such as being able to run your nail studio from anywhere, no need for hardware maintenance and the assurance that your data is safe and backed up in the cloud.
Yes, absolutely. We understand that migrating data can be a big challenge when switching to a new management system. That is why ZeeClip lets you import your client database, ensuring a smooth transition with no interruption to your service. Our technical support team will be on hand to help you at every step of the process.
Getting started
Complete documentation, tutorials and resources to get your online appointment management software up and running and make the most of every feature.
Free migration of your existing data from any previous system. No loss of information.
Request migrationLive and recorded sessions to master every feature of your online appointment calendar.
Watch webinarsTechnical assistance available around the clock to answer questions and keep your appointment management system running smoothly.
Contact supportNext step
Join dozens of businesses that already trust ZeeClip to manage their appointments and optimise their business.
