Your diary has gaps and clashes
With sessions of different lengths, treatment rooms, couches and equipment, getting the diary to add up eats your day. A patient who cancels at the last minute is a gap nobody fills.
See how the calendar solves itMade for physiotherapists
Software for physiotherapy clinics with online scheduling
Diary, patients, session vouchers, consent forms and payments in one programme. You focus on your patients' recovery; ZeeClip takes care of the rest.
- Data migration included
- Support in English
- GDPR compliant
Why choose ZeeClip
Quick Setup
Get up and running in minutes with our intuitive, guided setup
- Guided setup
- Data migration included
- English-language support
100% Secure
Your data is safe with us
- GDPR compliance
- Automatic backups
- Cloud platform
Artificial Intelligence Applied to Clinic Management
Optimise your business with insights and automations powered by AI
- Virtual receptionist
- AI-powered reports
- Automations
Sound familiar?
ZeeClip is for you if...
Patient information is all over the place
The diagnosis in a notebook, vouchers in a spreadsheet, the consent form on paper and conversations on your personal WhatsApp. Tracking each patient's progress takes more effort than it should.
See how the CRM solves itYou spend more time at reception than at the couch
Confirming appointments, answering the same messages, preparing consent forms and invoicing are necessary jobs, but they aren't physiotherapy. They're hours you take away from your patients.
See how AI automates itAll modules
Everything your clinic needs, built for physios
These are ZeeClip's modules, explained through what you do every day: sessions, vouchers, treatment rooms, consent forms and follow-up for each patient.
Smart diary
A diary that understands how a physiotherapist works
Sessions of 30, 45, 60 minutes or whatever length you set for each treatment, with several physios, treatment rooms, couches and equipment. ZeeClip cross-checks everything so nothing overlaps and you're not left with dead gaps between one patient and the next.
A day in your clinic
See the full featureMarta cancels her 17:30 session. The waiting list already has a patient who wanted to bring their appointment forward with that physio: the slot isn't lost.
One column per physiotherapist
See at a glance who has a free slot today and this week, with a colour for each treatment.
Rooms and resources under control
A couch or a piece of equipment can't be booked twice at the same time.
Recurring appointments
Schedule the two weekly sessions of a multi-week treatment in one go.
Waiting list
When someone cancels, you have someone to offer the slot to instead of losing the session.
Online booking 24/7
Your patients book on their own, you keep treating
Your clinic takes appointments at night and at weekends too. The patient picks the centre, physiotherapist and treatment, and only sees the times that are genuinely free.
A day in your clinic
See the full featureOn a Sunday night, someone with a tight muscle is looking for a clinic. They book for first thing Monday without waiting for you to open.
Choose professional and treatment
Each patient books with their usual physio or with whoever has a slot sooner.
Free times only
Bookings sync with your diary: no double bookings and no calls to confirm.
From your website and social media
Link the booking assistant wherever your patients already find you.
With your branding
Customise colours, confirmation messages and how far in advance people can book.
Virtual receptionist
Answers for you while you're with a patient
With your hands on a lower back you can't pick up the phone. The virtual receptionist handles WhatsApp, calls and social media, answers questions and books appointments for you, at any hour.
A day in your clinic
See the full featureIt's 21:40 and a patient asks if they can move their Thursday appointment. The virtual receptionist handles it and the diary updates itself.
24/7 service
Replies on WhatsApp, by phone and on social media, even outside your opening hours.
Books and manages appointments
Adds sessions to the diary without errors and handles changes and cancellations.
Answers common questions
Opening hours, treatments, availability, directions or what to bring to the first session.
Less pressure on reception
Your team focuses on the patient in front of them.
Patient communication
WhatsApp, SMS and email from one place
Reminders, aftercare advice and campaigns for your patients, without jumping between apps or using your personal phone.
A day in your clinic
See the full featureAfter a dry needling session, the patient receives the guidance for the next 24 hours on WhatsApp, without you having to write it.
Automatic reminders
Fewer no-shows because every patient gets a reminder of their next session.
Follow-up after the session
Send advice, exercises or notices so the treatment doesn't stop at home.
Segmented campaigns
Write only to those who are interested: inactive patients, a new technique or a voucher promotion.
Unified history
All communication with the patient is recorded in one place.
Informed consent
From paper to signature on the tablet
Every technique needs its own consent form: EPI, dry needling, data protection. Create them once, and have the patient sign on their phone or tablet before starting.
A day in your clinic
See the full featureA new patient arrives for their first EPI session. They sign the consent form and data protection in the waiting room, and both are saved in their record.
One document per technique
Write your own for each treatment and reuse it with every patient.
Details that fill in themselves
Name, ID number and other patient details are completed automatically in the document.
Digital signature
The patient signs from their phone or tablet, with no printing or scanning.
Version control
Always use the current version and save each signature in the patient's record.
Patient record and follow-up
Every patient, their whole progress
Patient details, sessions, notes, vouchers and documents in a single record. You know where they are in their treatment without searching in three places.
A day in your clinic
See the full featureBefore going in, you open Luis's record: you see how many sessions he's had, what you noted in the last one and which voucher he has left.
One record, everything inside
Each patient's contact details, appointments, payments and consent forms, always to hand.
Progress and notes
Record progress and notes from each session to keep the treatment continuous.
Tags and segments
Classify by condition, treatment or type of patient so you can find them and write to them at the right time.
Reactivation and reviews
Contact those who stopped coming and ask for Google reviews after every visit.
Patient app
Your clinic on the phone of every patient
Your patients manage their treatment from their phone: they book, check their appointments, download invoices and sign documents without calling you.
A day in your clinic
See the full featureA patient needs the invoice for their insurer. They download it themselves from the app, without messaging you or waiting for you to send it.
Book by centre, professional and service
The patient sees the free times and picks the one that suits them best.
Appointment history
Check their past and upcoming sessions in one place.
Payments and invoices
Review what they've paid and download their invoices whenever they need them.
Documents and consent forms
Sign whatever you ask for from the app itself.
POS and session vouchers
Vouchers and payments without spreadsheets
Define your treatments with duration, colour and price, sell session vouchers and take payment on the spot. Each session is deducted from the voucher without keeping count by hand.
A day in your clinic
See the full featureAna buys a 10-session voucher. At every visit ZeeClip deducts a session and you always know how many she has left.
Treatment catalogue
Duration, colour, price and VAT for each service: physiotherapy, lymphatic drainage, EPI and everything you offer.
Session vouchers
Sell packs and redeem each appointment against the patient's voucher.
Instant payment
Record payment for the session or voucher from the treatment room itself.
Purchases and expenses
Keep track of what you buy for the clinic too, not just what you take in.
Smart invoicing
Invoices and quotes without losing time
Generate invoices straight from the appointment, quote for longer treatments and comply with Verifactu and TicketBAI without having to think about it.
A day in your clinic
See the full featureA patient accepts a 12-session programme. You hand over the quote, and every payment is recorded and invoiced.
Verifactu and TicketBAI
Built-in electronic invoicing so your clinic is always up to date with the regulations.
Invoice from the appointment
Go from the completed session to the invoice in a couple of clicks.
Treatment quotes
Present a programme of sessions with its price before you start.
Payments under control
Tell apart what's been paid from what's pending and what's been voided, with income in real time.
AI reports
Know which treatments fill your clinic
Occupancy, income and patient progress in one clear dashboard. You decide hours, prices and resources based on data, not instinct.
A day in your clinic
See the full featureMonday's summary warns you that Tuesday afternoons are going unbooked. You decide to launch a voucher campaign for that slot.
Diary occupancy
Find out which slots fill up and which stay empty, by professional.
Profitability by treatment
Identify which services bring the clinic the most income.
Your most consistent patients
Check visit frequency, months of treatment and the status of each patient.
Weekly AI summary
Get the key metrics by email, compared with the previous week.
Multi-centre and team
One clinic or five, one point of control
Manage several locations and your whole team from one account. Each physiotherapist sees what they need; you see everything.
A day in your clinic
See the full featureYou open a second clinic in another neighbourhood. You add the centre and its team, and work with the same diary and the same reports.
All your locations in one account
Switch centre without logging out and compare how each one is doing.
Permissions per user
Decide what each physiotherapist or receptionist can see and do.
Synced diaries
Changes show instantly across centres and professionals.
Ready to grow
Open a new location without changing software or the way you work.
The result
ZeeClip transforms your clinic
A platform built for physiotherapy clinics, with AI to take admin off your plate and give you time for your patients.
Personalised follow-up
Each patient with their history, progress and next appointment always in view.
Free yourself from admin
Reminders, bookings, consent forms and invoices almost run themselves.
Everything on one platform
Diary, patients, communication, payments and reports without switching tools.
Adapts to your clinic
One or several physiotherapists, different treatments, vouchers and locations: you decide how to work.
Common questions
Frequently asked questions about physiotherapy software
Does Zeeclip support digital signatures for informed consent forms?
Yes, Zeeclip makes it easy to collect digital signatures on informed consent forms. Your patients can sign documents securely and conveniently, and the consents remain legally valid.
Does Zeeclip help me comply with data protection regulations?
Yes, Zeeclip is designed to help you comply with data protection regulations such as GDPR. The platform handles your patients' information securely, ensuring all data is processed in line with current data protection law.
Is Zeeclip a cross-platform, multi-device solution?
Yes, Zeeclip is a cross-platform, multi-device solution. You can access it from any device, whether a computer, tablet or mobile phone, and it works with different operating systems such as Windows and macOS. This gives you the flexibility to manage your clinic from anywhere, at any time.
Does Zeeclip have an online booking system so patients can book on their own?
Yes, Zeeclip includes an online booking system that lets your patients make their own appointments. You can also create as many virtual assistants as you like and link them to different channels, so patients book automatically, with no queues and no missed appointments.
How can Zeeclip help improve the efficiency of my physiotherapy clinic?
Zeeclip is designed to automate and simplify appointment management, freeing up time so you can focus on providing quality care to your patients. Our software also allows treatments to be customised, which can improve efficiency and patient satisfaction.
Can Zeeclip help me reduce patient cancellations and no-shows?
Yes, Zeeclip offers appointment reminders by email and SMS, which can significantly reduce cancellations and no-shows. Patients can also reschedule their appointments easily and conveniently, which can improve patient satisfaction and your clinic's efficiency.
Can I customise treatments and services in Zeeclip to suit my physiotherapy clinic's needs?
Absolutely. Zeeclip allows full customisation of the treatments and services you offer, so you can tailor the software to the specific needs of your physiotherapy clinic.
How can Zeeclip help improve communication with my patients?
Zeeclip offers multiple communication channels, including email and SMS, making it easier to stay in touch with your patients. Our software also lets you send appointment reminders, treatment updates and promotional messages efficiently.
Is Zeeclip easy for my team to use?
Yes, we designed Zeeclip with ease of use in mind. Its intuitive, friendly interface makes it simple to navigate. We also provide support and training to ensure a smooth transition to our system.
How does Zeeclip work as cloud software, and what are its advantages for my physiotherapy clinic?
Zeeclip is SaaS (Software as a Service), which means it is hosted in the cloud and can be accessed from any device with an internet connection. This brings a number of advantages, such as being able to manage your clinic from anywhere, no hardware maintenance, and the assurance that your data is secure and backed up in the cloud.
I already have a patient database. Can I import this data into Zeeclip?
Yes, absolutely. We understand that migrating data can be a major challenge when switching to a new management system. That is why Zeeclip lets you import your existing database, ensuring a smooth transition with no interruption to your service. Our technical support team will be on hand to help you every step of the way.
Can I see how the software works before signing up?
Yes. You can request a demo by filling in the contact form, and our team will get in touch to arrange an online meeting. In that session we will show you how the software works and how it can be adapted to the needs of your physiotherapy clinic.
To get started
Everything you need to get started
Complete documentation, tutorials and resources to get your online appointment management software up and running and make the most of every feature.
Data import included
Free migration of your existing data from any previous system. No loss of information.
Request migrationWebinars and training
Live and recorded sessions to master every feature of your online appointment calendar.
Watch webinars24/7 support
Technical assistance available around the clock to answer questions and keep your appointment management system running smoothly.
Contact supportNext step
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Join dozens of businesses that already trust ZeeClip to manage their appointments and optimise their business.
- Lightning-fast setup
- Support in English