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Advanced calendar

The calendar that is more than a diary: the centre of your business

Appointments, professionals, spaces, payments and clients on a single screen. Switch views with one click, drag an appointment to its new slot and see all the information without leaving the calendar.

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  • Day, week or month
  • By professional or resource
  • For one or several centres

The problem

Leave the paper diary behind and the spreadsheets

What takes up most of your time isn't the appointments, it's everything around them: juggling schedules, resources and gaps.

  • 01
    Before

    Overlapping appointments and gaps nobody fills

    With ZeeClip

    The calendar cross-checks professionals, spaces and resources: it won't let you book the same thing twice and offers free slots to your waiting list.

  • 02
    Before

    Changing an appointment means deleting it and creating it again

    With ZeeClip

    Drag, copy or paste the appointment into its new slot, and recurring series are scheduled in one go.

  • 03
    Before

    Opening three programs to find out what happened with a client

    With ZeeClip

    Client record, payment status, reminders and surveys, all in the appointment itself.

Everything it does

Six ways to keep your diary under control

Every calendar capability, explained through what you do every day.

Multiple views

Change perspective with a single click

Not every day needs the same level of detail. Go from day view to month view without losing any data and, if you have several sites, switch centre in seconds.

An ordinary day

In the morning you review the day in detail; on Friday you switch to month view to see which week in October is emptiest.

  • Day, week and month

    Day to manage in detail, week for the big picture and month to anticipate demand peaks.

  • Working week

    Hide the weekend and focus the screen on the days you actually work.

  • Multi-centre

    Switch site without logging out and compare occupancy across locations.

  • Always in sync

    What you change in one view is instantly reflected in all the others.

Professionals and resources

See which resource is overloaded and which has room

Group the calendar by professional or by resource (chairs, treatment rooms, equipment or rooms) and see at a glance where the load is and where there is availability.

An ordinary day

Room 1 is 100% full on Tuesday afternoon and Room 3 only 25%: you move two sessions and see everyone without adding hours.

  • By professional

    One column per team member, with their schedule and their colour.

  • By resource

    Treatment rooms, chairs, couches or equipment, with their occupancy in plain view.

  • Spaces and rooms

    A resource can't be booked twice at the same time, even if the professional changes.

  • Optimise its use

    Redistribute appointments to the free resource and increase revenue without enlarging your premises.

Appointment management

Move, copy and repeat appointments with no friction

Changing an appointment is just dragging it. Copying it is a shortcut. Scheduling an eight-week treatment is a single step.

An ordinary day

A client starts a six-session treatment: you schedule it as an "every Tuesday" series and all six are booked, reminders included.

  • Drag and drop

    Move the appointment to another slot, another day or another professional right in the calendar.

  • Copy and paste

    Duplicate an appointment or a series into as many slots as you need.

  • Recurring appointments

    Schedule a client's weekly or monthly sessions in one go.

  • Online appointments

    Bookings made by your clients appear in the calendar with their label.

Waiting list and blocks

Don't let a slot go to waste

When someone cancels, you have someone to offer the slot to. And when you need the time for something else, you block it.

An ordinary day

A client cancels at 11:00. Two people on the waiting list wanted to bring their appointment forward: one accepts and the slot isn't lost.

  • Waiting list

    Note down who wants an earlier appointment and offer them the slot with one click when it frees up.

  • Free slots in view

    Cancelled appointments stay marked in the calendar so you can fill them quickly.

  • Diary blocks

    Holidays, training or meetings: block the time and nobody can book it.

  • By professional or resource

    Block one person, one treatment room or the whole centre, depending on what you need.

Instant information

All the appointment information without leaving the calendar

Click an appointment and you see the client's record, their payment status and their notes. From there you send a reminder, a survey or ask for their details.

An ordinary day

Before seeing a new patient you ask for their record from the appointment itself; by the time they arrive, their details are already complete.

  • Quick record

    The client's phone number, last visit, notes and alerts in a floating window.

  • One-click reminder

    Send the appointment reminder by WhatsApp, SMS or email without leaving the screen.

  • NPS survey

    Measure each client's satisfaction right when the visit ends.

  • Record request

    Ask the client to fill in their details before arriving and save time at reception.

Payment status

What's paid and what isn't, with a single click

X-Ray mode colours each appointment in the calendar by payment status. Switch it on with one click and instantly see what has been paid, what was redeemed with a voucher and what is still to be paid.

An ordinary day

At the end of the morning you switch on X-Ray, see three appointments in red and collect payment before the day closes.

  • One click and done

    Turn X-Ray on or off right on the calendar, without changing screen.

  • Paid in green

    Appointments that are already paid show in green.

  • Vouchers in dark green

    Appointments redeemed with a voucher are told apart from paid ones at a glance.

  • Unpaid in red

    Unpaid appointments stand out so none slips through.

How it works

From zero to your calendar in three steps

  1. Set up your centre

    You add your team, resources, schedules and services with their duration.

  2. We import your appointments

    We migrate your current diary and clients so you don't start from scratch.

  3. Work from anywhere

    Access from your computer, tablet or phone, always in sync.

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For your sector

Advanced Calendar for your sector

Here is how this feature adapts to each type of centre.

Common questions

Frequently asked questions about the calendar

Can I have several professionals and resources in the same calendar?

Yes. Each professional has their own column and each resource (treatment room, chair, room or equipment) its own availability. The calendar prevents the same resource from being booked twice at the same time.

What happens when a client cancels?

The appointment is marked as a free slot and, if you have a waiting list, you can offer it with one click to someone who wanted an earlier appointment.

Can I manage several sites from the same calendar?

Yes. With multi-centre management you switch site without logging out and compare occupancy between them.

Do online bookings appear in the calendar?

Yes. Appointments your clients make from your website, the app or social media go straight into the calendar, with their label and no double bookings.

Can I use it from my phone?

Yes. ZeeClip works in the browser on a computer, tablet or phone, with the same data on every device.

And more

Discover other features

Ready to transform your business?

Join dozens of businesses that already trust ZeeClip to manage their appointments and optimise their business.

Request a DEMO →See plans
  • Lightning-fast setup
  • Support in English